May 2026 Agenda
GREETWELL PARISH COUNCIL
https://Greetwell.parish.lincolnshire.gov.uk
Mrs C M Myers Tel: 07599 244251
Clerk to the Council Email: clerk@greetwellparishcouncil.gov.uk
THE ANNUAL MEETING OF GREETWELL PARISH COUNCIL WILL BE HELD ON MONDAY 11 MAY 2026 COMMENCING AT 7.30PM, IN THE BRAMHAM LOUNGE, SUDBROOKE VILLAGE HALL, SCOTHERN LANE, SUDBROOKE LN2 2QJ
Residents are welcome to attend - for further information on items on the Agenda prior to the meeting please contact the Clerk to the Council
AGENDA
1 To elect a Chairman for the ensuing year 2026/27 and signature of Declaration of Acceptance of Office
2 To elect a Vice Chair for the ensuing year 2026/27 and signature of Declaration of Acceptance of Office
3 Parishioners Items – a brief period at the beginning of meeting allocated to parishioners who would like to raise any item of concern
4 Co-option of Councillor(s)/Signature of Declaration of Acceptance of Office if application(s) received
5 To receive apologies and reasons given
6 To receive declarations of interest on any item(s) on the agenda
7 Draft Minutes of meeting held 13 April 2026 to be approved and signed as Minutes
8 County/District Councillors verbal reports
9 Correspondence and reports:
A Correspondence received since last meeting for noting:-
15.4.2026 – PKF Littlejohn - Confirmation of receipt of Certificate of Exemption from
External Audit 2025/26
21.4.2026 – Lincolnshire Pension Fund – Employer representative vacancy
28.4.2026 – Lincs Police – notification of areas of responsibility
28.4.2026 - LCC Town and Parish newsletter
B Bus shelter refurbishment – Quotation received and update on grant application
C To consider quotation for painting of seat, Westfield Drive
10 To confirm the acceptance of the Parish Highway Grass Cutting Agreement
11 Finance
A Bank Reconciliation to 31.3.2026 – Chairman to verify
B To receive the Internal Auditors Report for 2025/6
C To complete the Annual Governance Statement 2025/6
D To consider and approve by Resolution the Accounting Statements for 2025/6
E To confirm the Council continue to use Bacs for payments whenever possible
F To confirm the continuation of Direct Debits for payments to the ICO, Tesco (Mobile Phone), Microsoft (subscription)
G Accounts for approval/payment
Income
Reshape Landscaping – Advertising in Greetwell News - £6.00
The Veterinary Hospital – Advertising - £6.00
Accounts paid
Ian Moore Contracting – Grounds maintenance - £180.03 net, £36.01 VAT, £216.04 gross
Parish Magazine Printing – Greetwell News - £102.98
Accounts to pay
Zurich Insurance – Annual premium - £437.00
Staffing Costs - £736.70
Any other invoices which arrive following publication of agenda
12 To agree Councillors responsibilities for the ensuing year:-
A Defibrillator checks
B Weekly play area checks at The Chase
C Community Speedwatch/removing of data
D Planters
E HR
13 Village Furniture inspection – to agree to share responsibility for checking items
14 To review Standing Orders and Financial Regulations
15 Clerks Verbal Report
16 Chairman’s Comments
17 Date of next meeting - Monday 1 June 2026, 7.30pm - Bramham Lounge, Sudbrooke Village Hall
Signed C M Myers,
Clerk to the Council 5.5.2026