2019 Parish Council Minutes of Meetings

Greetwell Parish Council

MINUTES OF THE ANNUAL MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 13 MAY 2019 IN THE OLD SCHOOL, MILL HILL, NETTLEHAM.

PRESENT: Councillors: John Taylor (Chairman), Mrs Sarah Bates (Vice Chair), Keith Johnson, Mike Taylor, Chris Thatcher, District Councillors: Chris Darcel, Cherie Hill Anne Welburn, Christine Myers (Clerk).

14 – 19/20 ELECTION OF CHAIRMAN FOR THE 2019/20 YEAR

That Councillor John Taylor be Chairman for the ensuing year, proposed by Councillor Chris Thatcher, seconded by Councillor Mrs Sarah Bates - unanimously Resolved.

Councillor Taylor duly signed his Declaration of Acceptance of Office.

15 – 19/20 ELECTION OF VICE CHAIRMAN FOR THE 2019/20 YEAR

That Councillor Mrs Sarah Bates be Vice Chairman for the ensuing year proposed by Councillor Mike Taylor, seconded by Councillor Chris Thatcher - unanimously Resolved.

Councillor Mrs Sarah Bates duly signed her Declaration of Acceptance of Office.

16 – 19/20 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA – None received.

17 – 19/20 PARISHIONERS ITEMS

A resident living close to the bus shelter on Wragby Road sited opposite the petrol station had drawn attention again to the use of the rear of the bus shelter as a toilet by passing motorists. Following discussion and at the consent of the resident, it was agreed that a trellis fence be erected both sides of the bus shelter, into the resident’s hedge to prevent access to the rear of the bus shelter.

Councillor Mike Taylor offered to carry out the work on behalf of the Parish Council - unanimously Resolved.

18 – 19/20 APOLOGIES – None received.

19 – 19/20 CO-OPTION TO VACANCIES OF COUNCILLORS - No applications received.

20 – 19/20 NOTES OF MEETING HELD ON 1 APRIL 2019 FOR APPROVAL AND TO BE SIGNED AS MINUTES

That the notes be signed as minutes - unanimously Resolved.

21 – 19/20 POLICE MATTERS - Nothing to report.

22 – 19/20 COUNTY COUNCILLORS REPORT

CC Ian Fleetwood’s May brief received and attached to these notes.

23 – 19/20 DISTRICT COUNCILLORS REPORT

DC Chris Darcel introduced new District Councillor Cherie Hill.

DC Darcel stated that he was working on a proposal of an access road from Hawthorn Road to Wragby Road.

24 – 19/20 CORRESPONDENCE AND REPORTS

a) Correspondence received since last meeting and circulated to members:-
*Circulated to residents

• 5.4.2019 - Lincolnshire Pension Fund - Local Pension Board Employer Representative - opportunity - nominations required
• 5.4.2019 – Information from the ICO
• *5.4.2019 – LCC Highways News
• *10.4.2019 – Lincs Alert – bogus traders
• 11.4.2019 – Notification of LALC Shining Star Awards
• *12.4.2019 – Emergency traffic restrictions – Lincoln Eastern Bypass
• 15.4.2019 – LALC Weekly News (1)
• 16.4.2019 – News of extra spending budget from LCC Highways –

"Lincolnshire County Council’s Executive Member Councillor Davies appreciated
the feedback received from the Parish Councils over the last year. As a result,
this year, the county council has agreed to invest just over £1m extra in improving
the highways service. This will help us address many of the issues raised by
parish councils in the past year. With this additional investment, we have brought
in four extra pothole teams. In addition, we will introduce an extra grass cut and
weed spray, and all highway gullies will be cleaned at least once a year.
These measures will help better maintain the local environment, improving
highway safety”

• 29.4.2019 LALC News (2)
• 2.5.2019 – Highways News
• 3.5.2019 – LALC Service Level Agreement
• 6.5.2019 – Notice of Healthy Conversation Engagement Events 2019
• 8.5.2019 – LALC Weekly News (3)

b) Village gateways – update on grant – The Clerk stated that the application had been submitted to WLDC, and receipt acknowledged.

c) Resurfacing of Westfield Drive footway – The Highways Officer had confirmed that he had inspected the footway and agreed that work is required on it. He had passed it to the Asset Funding Team for pricing.

d) Traffic Regulation Order – CC Ian Fleetwood had been asked for an update on the TRO but to date no reply had been received.

e) The Chase – Compulsory purchase of land by Lincolnshire County Council - It was understood that the Parish Councils agent, Banks Long and Co, was required to issue a claim on behalf of the Parish Council and that LCC were pursuing this.

f) Report of Spring Litter Pick - Councillor Mrs Sarah Bates reported that 10 volunteers had picked 20 bags of litter.

Community Speedwatch update – It was reported that there were now three trained volunteers for the speedwatch in Greetwell but more were required. It was hoped that the equipment from Cherry Willingham PC would be available for Greetwell once a month.

The Clerk was asked to enquire if the Parish Council insurance covered volunteers from Cherry Willingham.

25 – 19/20 TO CONSIDER ATTENDANCE BY A COUNCILLOR(S) AT COMMUNITY RESILIENCE CONFERENCE 18 JULY 2019

There was no interest in a member attending.

26 – 19/20 GARDEN PARTY AND PRODUCE SHOW, SUNDAY 11 AUGUST 2019 – TO CONSIDER MAKING A DONATION TO 25 LINCOLN SCOUTS FOR LOAN OF MESS TENT

Confirmation had been received that the Scouts would erect and take down the Mess Tent for use at the Garden Party.

That the Parish Council make a donation of £50 to the 25th Lincoln Scouts for the loan - unanimously Resolved.

Councillor Mrs Sarah Bates reported that the Working Party had met and agreed that there would be Games, a Bottle Stall, A Wood Turner and a display for the Neighbourhood Plan.

It was proposed that any profits from the event be donated to ‘Action for Pulmonary Fibrosis’ – unanimously Resolved.

27 – 19/20 FINANCE

a) Bank Reconciliation to 31.3.2019 – This had been circulated and was noted by members. The Chairman signed the Banks Statements and Reconciliation.

b) Audit 2018/19:-

     I. Report from Internal Auditor – This had been copied to all members. It stated that the accounts had been maintained to the highest standards. The Internal Auditor also stated that although the Parish Council had been selected for an Intermediate Review and that the RFO had no objections to providing the additional information to the External Auditors she agreed that the cost of £200 would be an additional expense that had not been precepted and that it made sense for the Council to declare itself exempt.

     II. To complete the Annual Governance Statement 2018/19 – This was diligently completed and signed by the Chairman.

     III. To consider and approve by Resolution the Accounting Statements for 2018/19 – These had been copied to all members prior to the meeting.

That the Accounting Statements be approved proposed by Councillor Mrs Sarah Bates, seconded by Councillor Chris Thatcher - unanimously Resolved.

     IV. To consider and approve by Resolution exemption from an interim review –

The Council considered the comments from the Internal Auditor.

Proposed that the Council declare exemption from an interim review proposed by Councillor John Taylor, seconded by Councillor Mrs Sarah Bates - unanimously Resolved.

c) To receive Parish Council insurance documents and authorise payment of premium – The documents had all been copied to members. It was noted that the Council had entered a three year agreement for the insurance.

That the premium be paid - unanimously Resolved.

d) Accounts for payment

• Came & Co – insurance premium - £559.44 (shared with The Chase account)
• North Lincoln Horticultural Society – hire of tables for Garden Party - £30.00
• Mrs B Solly – Internal Audit = £40.00
• Nettleham Parish Council – Room hire = £10.00
• Greenfield Groundskeeping and weed killing at the Chase = £69.00
• Greenfield Groundskeeping – grass cutting at the Chase = £42.50
• Greenfield Groundskeeping – installation of bollards = £163.50
• Todds Office Solutions Ltd – stationery (lever arch files, dividers, plastic wallets) Paper = Net £18.92, VAT £3.60, Gross £22.71
• Mrs C Myers – expenses May = £18.93
• Mrs S Leach – plants for tubs - £5.99

That the above accounts be paid - unanimously Resolved.

Members considered the payment of an invoice for the LALC Training scheme at a cost of £108.00. That the Parish Council not join the LALC Training Scheme but pay for courses as required - unanimously Resolved.

e) Income - WLDC - Precept - £7,700.

28 – 19/20 PLANNING

Neighbourhood Plan for Greetwell – Councillor Mrs Sarah Bates reported on the Neighbourhood Plan Working Group meeting held on 24 April 2019 and provided a copy of the minutes to Councillors. It was noted that the application for designation would appear on the WLDC website until 10 June 2019. Until that time it was not possible to apply for a grant.

A request was made to the Parish Council for it to pay for the printing of leaflets to be issued to all households in Greetwell until such time as the grant was paid - unanimously Resolved.

29 – 19/20 CLERKS REPORT

The Clerk reported that the Pensions Regulator had required a re-declaration of compliance for Greetwell Parish Council under the Pensions Act 2008 which had been submitted.

A copy of LALC Training Schedule was issued to all members.

30 – 19/20 CHAIRMANS REPORT

The Chairman reported that he and the Clerk had attended a site meeting with Highways Officers carrying out a feasibility study on bringing the footway from Kennel Lane to Westfield Approach up to cycle path standard. This would involve bringing in the layby opposite Lodge Lane as verge and footway.

The Chairman also expressed concern about the increased traffic on the A158 through North Greetwell and the difficulty that residents were experiencing crossing the road, sometimes giving up due to the constant traffic and that it not being safe to cross.

All properties in North Greetwell had also received letters informing residents of road improvements to the A158 which would be carried out at night from 1 July 2019 for a period of three weeks. The letter stated that ‘the A158 Wragby Road is currently one of the busiest arterial routes in and out of Lincoln’.

The Chairman asked members support in him writing, on behalf of the Council, to the Leader of Lincolnshire County Council and other bodies pointing out the safety concern for residents crossing this road. That members fully support the Chairman in the letter as stated - unanimously Resolved.

31 – 19/20 DATE OF NEXT MEETING – 3 June 2019 – 7.30pm, Old School, Mill Hill, Nettleham.

Cllr. Ian Fleetwood's - May 2019 brief:

The latest on, what’s happening in the public sector in Lincolnshire.

Mental Health Awareness Week - 13–19 May: This week is Mental Health Awareness Week. Public Health England is piloting its Every Mind Matters campaign in the Midlands ahead of a nationwide launch in the autumn.
https://www.nhs.uk/oneyou/mental-health/#
Healthy Minds Lincolnshire Service, the local emotional wellbeing service for children and young people, would like to hear your views on what it is doing well or any improvements it could make. Please take part in this short annual stakeholder survey.
http://www.lpft.nhs.uk/our-services/specialist-services/healthy-minds-lincolnshire
https://www.surveymonkey.co.uk/r/Healthy_Minds_Lincolnshire_Stakeholder_Survey_2019

The NHS in Lincolnshire has launched the Healthy Conversation 2019: An engagement exercise, which will run into the autumn of this year. Information can be accessed at https://www.lincolnshire.nhs.uk/healthy-conversation
We have been asking for NHS organisations to publish their future plans and have an honest conversation with the public for far too long, and at last it seems there is a firm commitment to do this.

Do you know a young carer who need support? The Lincolnshire Young Carers Service supports those under the age of 19 with caring responsibilities at home for someone with health issues. This often means that their own wellbeing can be affected. If you know or work with a young carer – or would simply like some more information, please contact 01522 553275 or email youngcarers@lincolnshire.gov.uk .
https://www.lincolnshire.gov.uk/young-people/lincolnshire-young-carers/119636.article

Promoting healthy eating in schools: Children's Services is launching a School Food Standards Certification Scheme to support statutory requirements that school food should be healthy, nutritious and tasty. It's available to all maintained schools and academies with either in-house catering or private caterers, and aims to influence healthy eating. For more details please email foodeducation@lincolnshire.gov.uk .

Dambusters: A new exhibition, is exploring the story of the Dambusters’ activities following their most famous raid. Beyond the Dams… A special exhibition running at The Battle of Britain Memorial Flight Visitor Centre until the end of September 2019. The BBMF Visitor Centre is open Monday to Friday, from 10am to 5pm. For further details, visit www.lincolnshire.gov.uk/bbmf

The Collection Museum announces its 2019 artists in residence: Michael Shaw, Belén Cerezo and Ros Lorimer have been selected as the OPEM Artists in Residence for 2019. OPEM is a biannual open-call exhibition run by The Collection Museum in Lincoln, showcasing artists working in the East Midlands. From 11 May to 23 June 2019, the museum’s New Curtois Gallery will be transformed into public studio space for the artists in residence. The Collection is open from 10am until 4pm daily. For more information, visit www.thecollectionmuseum.com .

Gear up for county's first Cycle Fest: A brand new event celebrating all things cycling promises a host of free, family fun this summer. Cycle Fest is a free event taking place in the grounds of Doddington Hall on Saturday 1 June - the day before the Giant Lincoln Sportive. Gear up for county's first Cycle Fest Access Lincoln is a Lincolnshire County Council initiative, supported by Lincoln BIG and funded by the Department of Transport. For more on Access Lincoln visit www.accesslincoln.co.uk .

A royal addition to county's Tennyson collection: A personal letter from a grieving Queen Victoria to poet Alfred Lord Tennyson is the newest addition to the county’s extensive Tennyson archive. To arrange access to the Tennyson collection, email lincolnshire.archives@lincolnshire.gov.uk or call 01522 782040.

Thank you

Ian
Cllr. Ian Fleetwood
Bardney & Cherry Willingham division.
Tel: 07921 161113 or Email: cllri.fleetwood@lincolnshire.gov.uk