2019 Parish Council Minutes of Meetings

MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 2 DECEMBER 2019 IN THE OLD SCHOOL, MILL HILL, NETTLEHAM.

PRESENT: Councillors John Taylor (Chairman), Mrs Sarah Bates (Vice Chairman), Chris Thatcher, Mike Taylor, County Councillor Ian Fleetwood, District Councillors Chris Darcel, Cherie Hill, Anne Welburn, Mrs Christine Myers (Clerk)

118 – 19/20 PARISHIONERS ITEMS – None.

119 – 19/20 TO RECEIVE APOLOGIES AND REASONS GIVEN

Councillor Keith Johnson

That the reason given be accepted - unanimously Resolved.

120 – 19/20 DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA – None declared

121 – 19/20 CO-OPTION TO VACANCIES IF APPLICATIONS RECEIVED

No applications received.

122 – 19/20 NOTES OF MEETING HELD ON 4 NOVEMBER 2019 FOR APPROVAL AND TO BE SIGNED AS MINUTES

That the notes be signed as Minutes - unanimously Resolved.

123 – 19/20 POLICE MATTERS

Report from PCSO Jackie Parker:-

• 7.10.2019 – Greetwell Road – Cow in Road – Transport hazard
• In the area generally there have been a few farm breaks-ins – taking of equipment and vehicles etc.

124 – 19/20 COUNTY COUNCILLORS REPORT

CC Ian Fleetwood has sent his ‘Brief’ (attached). He also reported that the Lincoln Eastern Bypass was ongoing but progress was slower due to the weather conditions. It is however on target for a May 2020 completion.

CC Fleetwood also advised the Parish Council that WLDC Planning had stated that following an amendment to the Section 106 Agreement at The Chase it may be possible to sell off surplus land.

Members agreed that a decision on this would best be decided upon following completion of the LEB.

125 – 19/20 DISTRICT COUNCILLOR REPORTS

DC Cherie Hill reported on the West Lindsey Star Awards.

DC Anne Welburn reported on a meeting held with the Footpaths Officer at LCC re upgrading of local Definitive Rights of Way.

126 – 19/20 CORRESPONDENCE AND REPORTS

a) Correspondence received since last meeting of Parish Council and circulated:-
*Sent to residents email list.

• *6.11.2019 – Road restrictions, Lincoln Christmas market
• 5.11.2019 – LALC Weekly News
• 6.11.2019 – WLDC Star awards
• 8.11.2019 – Information from the ICO
• 10.11.2019 - Informal Meeting of the Definitive Map and Statement of Public Rights of Way Sub-Committee held on Monday 4 November 2019 at 1:30pm at the County Offices, Lincoln
• 12.11.2019 – Notification from Fix My Street that the gravel from a building site on Westfield Drive is being monitored
• 13.11.2019 – Notification from Fix My Street that they would not be taking any action re mud and gravel on road from development on Westfield Drive.
• 14.11.2019 – Notification from Galliford Try and LCC Highways re closure of Hawthorn Road wef 2nd December 2019
• 18.11.2019 – LALC Weekly News
• 21.11.2019 - Lincolnshire County Council Policy Consultation Information 20/21 Admissions Policy
• 22.11.2019 – Amended Road closure – Fiskerton Road closure extended to 4.12.2019
• 25.11.2019 – Lincolnshire Pension Fund – Employer monthly contributions letter
• 26.11.2019 – Central Lincolnshire Plan – Village Fact Check
• *28.11.2019 – Call Connect Christmas Promotion details

b) Re the Central Lincolnshire Plan, Village Fact Check – It was noted that the Check did not include a Convenience Store and the Clerk would advise that this should be added.

c) Traffic Regulation Order, corner of Westfield Drive/Westfield Approach – CC Ian Fleetwood stated that Highway Officers had confirmed to him that this would be progressed in January.

d) Community Speedwatch – Councillor Mrs Sarah Bates stated that she had five persons waiting to be trained to use the equipment and the training session would be incorporated with Cherry Willingham’s volunteers.

e) Bulb Planting – It was reported that unfortunately the WLDC Conservation Volunteers had been unable to plant the bulbs for Greetwell but DC Mrs Anne Welburn had arranged for planting at a cost of £37.50. This amount was reclaimable through her Community Fund and the Clerk would submit an application.

f) Splitter Island – Westfield Drive/A158 junction – Notification received from LCC Highways that they had chosen not remove the island but the electric bollards within the island would be removed and replaced by a singular bollard.

127 – 19/20 TO CONSIDER CONTINUED PARKING PROBLEMS ON FOOTWAY AROUND ROUNDABOUT ON WESTFIELD AVENUE

Reports had been received that parking on the footway was still causing problems in this area. A further report stated that building materials were being delivered to a property near to the roundabout, resulting in the heavy vehicles having to mount the roundabout to get past the parked vehicles causing damage to the grass on the roundabout.

That the roundabout be inspected and, if the damage severe, a costing be sought for reinstatement and a request for payment be made to the owner of the business to whom the deliveries were being made - unanimously Resolved.

That enquiries be made with WLDC Planning to establish if building materials should be delivered to that site - unanimously Resolved.

128 – 19/20 THE CHASE – COMPULSORY PURCHASE OF LAND BY LCC

Nothing further to report from the Parish Councils agent.

The Clerk reported that Andrew and Co (Parish Council Solicitors) would be merging with Chatterton’s Solicitors from 2 December 2019.

129 – 19/20 FINANCE

a. Accounts to pay

• Parish Magazine Printing – Greetwell News - £67.47
• Viking Homescapes – Planting of daffodil bulbs - £37.50
• EKM Ltd – Play equipment inspections 12/9 – 31/10 - £80.00 net, £16.00 VAT, £96.00 Gross
• Nettleham Parish Council – room hire - £15.00
• Todds – Box blue paper - £19.95, £3.99 VAT, £23.94 gross
• Mrs C Myers – reimbursement for purchase of toner cartridges - £33.40 net, £6.68 VAT, £40.08 Gross
• Mrs C Myers – Mileage £12.60, Postage £1.22, Stationery £1.49 = £15.31

That the above payments, the Clerks salary and pensions payments be made - unanimously Resolved.

b. Income

• VAT Return - £469.21
• Galliford Try - £295.00 – Reimbursement of works carried out at The Chase

c. Half yearly internal audit – The Internal Auditor had been unable to complete the Internal Audit to date.

d. To consider and approve new employer rates for LCC Pension Scheme 2019/2020 – 22/23 – That the new rates be accepted - unanimously Resolved.

e. Budget against spent to 31.11.2019 – This had been circulated by the Clerk and noted that the Council were within budget.

f. To consider Precept for 20/21 – Careful consideration was given to the budget/Precept for the forthcoming financial year taking into account the following funds required:-

Funds in Co-op Bank 29.11.2019 = £7,725.25, Includes Events Funds = £773.00.

The Chase account = £15,226.22

Funds spent from 1.4.2019 to date on The Chase to be reimbursed from The Chase fund = £1464.98 + £100.00 administrative charge. To be reimbursed to the main parish council account at financial year end.

Contested election costs as advised by WLDC = £2070.00, Uncontested = £372.00 – a reserve should be built up.

Training/Courses to be paid for as required and Council not subscribe to the LALC Training Scheme.

Any unspent at year end to be included in contingency fund.

That the above agreed and that Greetwell Parish Council precept upon West Lindsey District Council the sum of £9673.00 for the 20/21 financial year unanimously Resolved.

130 – 19/20 PLANNING

Neighbourhood Plan – The next meeting for the Neighbourhood Plan Steering Group would be held on 8 December 2019.

131 – 19/20 CLERKS REPORT

The Clerk reported that she had attended a Clerks Networking Day at Coningsby, organised jointly by Lincolnshire Association of Local Councils and Society of Local Council Clerks. The day had been very informative and enjoyable.

132 – 19/20 CHAIRMANS COMMENTS

The Chairman reported that he had attended a Bypass Update meeting at Cherry Willingham on 14 November 2019.

133 – 19/20 DATE OF NEXT MEETING - Monday 6 January 2019 – 7.30pm – Small Hall, Old School, Nettleham.

Cllr. Ian Fleetwood's - December 2019 brief:

The latest on, what’s happening in the public sector in Lincolnshire.

Our Gritters are ready for action: Lincolnshire’s gritters will be on call 24/7 until April. This year, the council is using a new weather forecasting service to provide a more detailed picture of what’s happening across the county, helping the team respond more effectively. When temperatures drop, they’ll treat every A and B road in the county - that’s nearly 2,000 miles of highway. They’ll also ensure that, where possible, there’s a treated link to all the main villages, schools and hospitals, with the council stockpiling around 27,000 tonnes of salt for the winter - and another 3,500 in reserve.

School Admission Policies 2021: We are now consulting on any proposed changes to our admission arrangements for the 2021 intake. If a change is proposed, the policy will be displayed on the school admissions policies page.
https://pre.lincolnshire.gov.uk/school-admissions/school-admissions-policies/1

NHS Dentistry: Recent announcement from NHS England that new NHS dental services for patients requiring routine dental treatment in Boston, Louth, Spalding are being prepared ready for opening in March 2020. The NHS was unable to secure contracts in Mablethorpe and Skegness/Spilsby, due to severe shortage of NHS Dentists which is one of the major factors why the NHS is having difficulty in awarding the contracts. In starting to address the problem of lack of NHS Dentists, we were really pleased to hear there is a Lincolnshire initiative to invite and encourage more young people to consider a career in dentistry.

Dementia Support Service: Community support is available for people with mild cognitive impairment, dementia and their family and carers through the Dementia Support Service now being run by Lincolnshire Partnership Foundation Trust (LPFT). Details about the service, delivered by Dementia Support Workers in local Community Mental Health teams, can be found on our website.
https://www.lincolnshire.gov.uk/adult-care/health/memory-problems-and-dementia/dementia-support-service/132156.article

Self Care Week: Although it was in November, it is an annual initiative organised by the Self Care Forum to raise awareness about the benefits of self care and what people can do to take care of their health. It is to promote and encourage more self-care across communities, families and generations.
http://www.selfcareforum.org/fact-sheets (Self Care Forum fact sheets)
http://antibioticguardian.com (Antibiotics Guardian)
https://www.nhs.uk (NHS website)

Heavy Rain, Flooding etc.: Useful numbers you may need to report issues resulting from the heavy rain.

• Flooding – 01522 782082
• Dangerous issues – 101
• Fallen tree on the road/footpath – 01522 782070
• Power cut/damaged power lines – 105

In an emergency, always call 999.

Highways issues reporting:
1/ Via our website, FixMyStreet – or download the app. https://www.fixmystreet.com/
2/ Contact our Customer Service Centre 01522 552222
3/ General enquiry form on our website cschighways@lincolnshire.gov.uk

what3words: If you're out and about and need assistance with finding a location, you can use the handy app "what3words" which you can download. Lincolnshire Police, Lincolnshire Fire and Rescue and EMAS are promoting the app as a way to pinpoint the location of emergency incidents. what3words gives a unique 3 word address to each 3m square across the world which is easy to say and share, and is as accurate as GPS coordinates.

Ten top tips to prepare for winter: Make sure you've done what you can to prepare for severe weather. A handy checklist, including having a flu jab, making sure your car is ready and how to deal with a power cut is available on the MetOffice WeatherReady website.

CallConnect Christmas Offer: We are launching and promoting the CallConnect Christmas offer this year throughout Lincolnshire. From December 23 until January 2 (inclusive) the countywide CallConnect bus service is giving passengers the chance to travel free for 15s and under and only £1 one way for adults. Anyone of any age can use CallConnect's on-demand bus services. Journeys need to be booked in advance, with a minimum of one hour's notice (subject to availability) up to 7 days ahead. It's easy to request a journey either by phoning the booking office on 0345 234 3344 for Lincolnshire or booking online at lincsbus.info/callconnect. CallConnect timetabled services are also available to view online.

Visitors to Lincoln Christmas Market will have an extra treat to enjoy this year! Each evening, from Thursday 5 to Sunday 8 December, the Lincoln Castle will be illuminating its Medieval Wall Walk, offering spectacular views of the festivities taking place across the city. The festivities will continue at Lincoln Castle with the return of the popular Christmas Emporium, which runs on Saturday 14 and Sunday 15 December, then returns from Wednesday 18 to Sunday 22 December. View the Christmas Market in a new light at Lincoln Castle For more details on these and many other upcoming events, visit www.lincolncastle.com

Archaeologist's Discovery: Archaeologists have uncovered graffiti carved into a stable door in Lincolnshire, showing what life was like the day World War One started. Historic graffiti discovered marking the start of World War One
https://pre.lincolnshire.gov.uk/news/article/91/historic-graffiti-discovered-marking-the-start-of-world-war-one

Thank you

Ian

Cllr. Ian Fleetwood
Bardney & Cherry Willingham division.
Tel: 07921 161113 or Email: cllri.fleetwood@lincolnshire.gov.uk