2026 Minutes

MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD AT 7.30PM ON MONDAY 5 OCTOBER 2026 IN THE SUDBROOKE VILLAGE HALL

PRESENT:  Councillors John Taylor, Mrs Sarah Bates, Ms Sue Pullen, Chris Thatcher
Mrs Christine Myers (Clerk), 1 member of public.
County/District Councillor Trevor Bridgwood, District Councillors Maureen Palmer

70 – 26/27  PARISHIONERS ITEMS

None.

71 – 26/27  CO-OPTION OF COUNCILLOR

No application received.

72 – 26/27  TO RECEIVE APOLOGIES AND REASONS GIVEN

Councillors Mike Taylor and Mrs Carolyn Bradbury.   Reasons given accepted.

73 – 26/27  TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA

None declared.

74 – 26/27  DRAFT MINUTES OF THE MEETING HELD ON 7 SEPTEMBER 2026 TO BE APPROVED AND SIGNED AS MINUTES

That the minutes be signed as a true record proposed by Councillor Mrs Sarah Bates, seconded by Councillor Chris Thatcher and resolved.

75 – 26/27  COUNTY/DISTRICT COUNCILLORS VERBAL REPORTS

CC Trevor Bridgwood stated:

• He had attended a meeting with the Police and Crime Commissioner who had announced the appointment this year of 127 new Police Officers for the County and 44 for next year.

At the meeting it had been stressed that a crime committed/witnessed must be reported via 101 in order for it to be logged.  Multiple reports would ensure an increased police presence in that area.

• That there would be District Council elections next May.

District Councillor Maureen Palmer stated:

• That the Local Government Review had been paused.

• That there would be encouragement of the return of plastic bottles from next year with the incentive of a 20p voucher for each bottle returned.

76 – 26/27  CORRESPONDENCE AND REPORTS RECEIVED SINCE LAST MEETING

Correspondence: - 
15.9.2026 – LALC Training bulletin
18.9.2026 – LCC Pension Scheme – Autumn newsletter
28.9.2026 – Environment Agency monthly update

B Purchase of seats – The funding application was being followed up by DC Trevor Bridgwood and Maureen Palmer, but they had confirmed that monies were available from their Community Funds.  The seats had therefore been ordered with delivery expected in two weeks.

C Fence bordering The Chase – It had been established, with assistance from CC Trevor Bridgwood, that as the fence had been sited as part of the planning permission for the Eastern bypass the responsibility of its maintenance lay with Lincolnshire County Council Highways Department.  It was understood that a works order had been submitted and repairs would be carried out.

83 – 26/27  TO CONSIDER APPROACHING LINCOLNSHIRE COUNTY COUNCIL HIGHWAYS DEPARTMENT TO REVIEW THE JUNCTION AT GREETWELL LANE, NETTLEHAM, ONTO THE A158 AND TO REQUEST A PROHIBITION OF NO RIGHT TURNING – PROPOSED BY COUNCILLOR MRS SARAH BATES

It was stressed that RTC’s at this junction were a common occurrence and following two recent incidents both in the space of a few hours, involving Police, Ambulance and Fire Rescue vehicles with the recovery, members unanimously resolved that a No Right Turn at the junction of Greetwell Lane should be pursued, with road furniture and signage, to prevent traffic turning right.

CC Trevor Bridgwood requested that this be put in writing to him and he would pursue it with LCC Highways Officers.

77 – 26/27  TO MAKE ARRANGEMENTS FOR THE LIGHTING OF THE LAMP OF PEACE 11.00AM ON 11TH NOVEMBER 2026

The Clerk would contact LALC to ask if there was a standardised reading.  Event would take place on the Westfield Avenue roundabout, exact lighting time 10.57am.

78 – 26/27  REVIEW OF THE FOLLOWING POLICIES

A Health and Safety Policy – That this Policy be adopted proposed by Councillor John Taylor, seconded by Councillor Mrs Sarah Bates and Resolved.
B Accessibility Statement – Reviewed without amendment.
C Data Breach Policy – Reviewed without amendment.
D Data Protection Policy – Reviewed without amendment.
E General Privacy Policy – Reviewed without amendment.

79 – 26/27  TO CONSIDER ATTENDANCE OF CLERK AT THE FOLLOWING EVENTS

A Clerks Networking Day – 19 November 2026
B Digital AGAR training – 23 February 2027 (on-line)

That approval be given for the above proposed by Councillor Mrs Sarah Bates, seconded by Councillor Ms Sue Pullen and resolved.

80 – 26/27  FINANCE

A Review of Risk Management for 2026 – This was reviewed without amendment.

B To ratify accounts paid since last meeting

Tesco - Mobile Phone - £7.50 DD
Ian Moore Contracting – Grounds maintenance Invoice 984 - £180.03 net, £36.01 VAT, 
£216.04 gross

D To be paid

Staffing costs - £878.82, 
TDP – Benches - £673.20 net, £161.81 VAT, £970.85 gross
Mrs C Myers – Expenses – £18.60

That the above payments be ratified either paid or to be paid Proposed by Councillor John Taylor, seconded by Councillor Ms Sue Pullen.

C Income

Barnes Bikes, Dunholme – advertising in Greetwell News - £6.00

E Review of Budget against spent to end September 2026 – This had been circulated to all members and noted that the Parish Council was well within budget at the present time.

F Reconciliation of Bank Statement to 30.9.2026 – 

The Chase - £1,961.24
Current Account - £438.85
95-day account - £20,000.00
Instant Access - £10,000.00

Bank Reconciliation had had been circulated to all members and was signed by the Chairman.

81 – 26/27  CLERKS VERBAL REPORT

The Clerk reported as follows, some items which had arisen since the agenda was published: -

• That she had applied to LCC for £1005.87 grass cutting allowance for the 2026 season.

• The Chase – reported on 5.10.2026 by the Playground Inspector that a cracked weld on the seat had been noted on the operational inspection.  This could be repaired at a cost of £320.00. Members accepted this price as the repair was required urgently for safety – to be ratified at next meeting.

• That she would purchase some plants for winter planting in the planters and tubs. 

• That she would purchase the mulled wine for the Lights switch on.

• The Interim Audit for the half year was due.  It was noted that the appointment of internal Auditor had not been formally approved although members were satisfied with the Auditor from previous years.  This would be ratified at the next meeting.

• That the setting of the Budget would be in November/December.

• That she would produce a Newsletter prior to the beginning of November in order to notify residents of the lighting of the Lamp of Peace and the Christmas lights switch on date.

• It was noted that the Lamp post poppies, to be purchased from the British Legion, had increased in cost from £5.00 to £8.00.  Members agreed that 10 should be purchased.

82 – 26/27  CHAIRMANS COMMENTS

The Chairman reported that he had reported personally on Fix My Street the suggestion of a No Right turn at Greetwell Lane junction and had received a negative reply.  He hoped that the request by the Parish Council would be received more favourably.

83 – 26/27  DATE OF NEXT MEETING

Monday 2 November 2026, 7.30pm – Bramham Lounge, Sudbrooke Village Hall.