March 2026 DRAFT Minutes
DRAFT MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD
AT 7.30PM ON MONDAY 2 MARCH 2026 IN THE SUDBROOKE VILLAGE HALL
PRESENT: Councillors John Taylor (Chairman), Mrs Sarah Bates (Vice Chair), Ms Sue Pullen,
Mike Taylor, Chris Thather
136 – 25/26 PARISHIONERS ITEMS
None.
137 – 25/26 CO-OPTION OF COUNCILLOR
No application received. Notices displayed in noticeboard, on website and in Greetwell News.
138 – 25/26 TO RECEIVE APOLOGIES AND REASONS GIVEN
County Councillor Trevor Bridgwood, District Councillor Maureen Palmer.
139 – 25/26 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA
None declared.
140 – 25/26 COUNTY/DISTRICT COUNCILLORS REPORTS
None received.
141 – 25/26 CORRESPONDENCE RECEIVED SINCE LAST MEETING FOR NOTING
*Circulated to residents list
5.2.2026 – WLDC Information re Local Government Reorganisation Consultation
5.2.2026 – LCC Information re Local Government Reorganisation Consultation
*6.2.2026 - Supporting Residents with Sight or Hearing Loss
12.2.2026 – Community Resilience Newsletter
*12.2.2026 – Lincolnshire Neighbourhood Alert
*16.2.2026 - West Lindsey News
142 – 25/26 TO CONSIDER THE PARISH COUNCIL CHANGING TO A .GOV.UK EMAIL ADDRESS, INITIALLY FOR CLERK, PROGRESSING TO COUNCILLORS DURING NEXT FINANCIAL YEAR AT A COST OF £260.00 PER YEAR
Councillors were aware that it is likely to become mandatory for all Parish Councils to have a .gov.uk email address soon and were currently being encouraged to set this up.
The Clerk had made enquiries, and having spoken to neighbouring parish Clerks these were favouring Parish On-line for the provision. The email address would be at no charge for the Clerk and when the Council decided to include Councillors the cost would be £260.00 per year for up to ten email addresses.
That the Parish Council proceed with Parish Online providing the email address initially for the Clerk, and then to eventually include Councillors, proposed by Councillor Mrs Sarah Bates and seconded by Councillor John Taylor.
143– 25/26 TO CONSIDER PRICE FROM GROUNDS MAINTENANCE CONTRACTOR FOR CUTTING VERGES ON WRAGBY ROAD EAST FROM MACH RESTAURANT TO NO. 21 AS SPECIFIED AS PART OF THE LCC PARISH GRASS CUTTING AGREEMENT
LCC had specified that this area could be included in the agreement. The cost by the contractor would be £30.00 per cut.
Members felt it unnecessary to include this area as it was stated that the Filling Station employs its own maintenance person to cut the frontage; the majority of other residents maintain their own verge and to get a mower along the whole stretch would be difficult due to their being parked vehicles on the verge of many fronts of properties.
That this area is not included in the Parish Cutting Agreement Unanimously Resolved.
144 – 25/26 TO CONSIDER HOLDING AD HOC LITTER PICKS AS WEATHER PERMITS AND ADVERTISING THEM ON FACEBOOK
Councillor Mrs Sarah Bates offered to arrange Litter Picks on an ad hoc basis determined by the weather and to advertise to residents on Facebook and via the Residents email list.
The current Risk Assessment would be amended to include this arrangement.
That the above be agreed unanimously Resolved.
145 – 25/26 FINANCE
Income
9.2.2026 – WLDC – Grant for noticeboard - £500.00
Accounts paid
LALC – Website Maintenance – 3 hours - £54.00 net, £10.80 VAT, £64.80 gross
Accounts to pay
Staffing costs - £780.77
Tesco (Mobile Phone) DD - £8.51
Mrs C Myers – expenses March - £21.50
EKM – play area inspections and greasing - £115.00 net, £23.00 VAT, £138.00 gross
Panel Warehouse – Noticeboard - £350.92 net, £70.18 VAT, £421.10 gross
Monies in bank accounts at 28.2.2026
Co-op Bank - The Chase 3,783.01
Co-op Bank - Current Acc £1,311.25
Co-op Bank - Instant Access Account £19,436.61
That the above accounts either paid or to be paid be ratified proposed by Councillors Mrs Sarah Bates, seconded by Councillor Mike Taylor and Resolved.
146 – 25/26 CLERKS VERBAL REPORT
The Clerk reported as follows:
• A message received from Community Police Inspector that additional funding had been made available from the Home Office to enable additional Police Officers for Lincolnshire.
• LALC had notified Parish Councils that although the Government confirmed last year that the law could be changed to allow Parish Council’s to hold remote meetings, this is likely to take a couple of years, at least, to come to fruition.
• The February play equipment inspection had recommended greasing some of the equipment which she had given instruction to be carried out. Following this, a further inspection today showed the equipment to be in good order. Councillor Mike Taylor continued to visually inspect the equipment on a weekly basis.
• An enquiry had been received from a company for advertising in Greetwell News with the addition of writing a Gardening article according to season. Members welcomed this.
• The mobile phone cost would increase to £9.31 in April.
147 – 25/26 CHAIRMANS COMMENTS
The Chair expressed concern that the users of the private swimming pool on Wragby Road East were again causing problems with parking on the footpath. Members of the Council fully supported the Chairman in contacting/writing to the Swimming Club involved pointing out the problems caused by the inconsiderate parking.
The Chairman stated that he had again reported on Fix My Street the requirement for cutting back of the footpath edging from Westfield Approach to the roundabout.
148 – 25/26 DATE OF NEXT MEETING
Monday 13 April 2026 - Annual Parish Meeting 7.30pm, followed by Parish Council meeting at 7.45pm, Bramham Lounge, Sudbrooke Village Hall.