2026 Minutes

MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD AT 7.30PM ON MONDAY 12 JANUARY 2026 IN THE VILLAGE HALL, SUDBROOKE

PRESENT:  Councillors -  Mrs Sarah Bates (Chair), Ms Sue Pullen, Mike Taylor, Chris Thatcher,

Mrs Hilary Wightman,

County Councillor Trevor Bridgwood

Clerk Mrs Christine Myers

110 – 25/26  PARISHIONERS ITEMS

None.

111 – 25/26  TO RECEIVE APOLOGIES AND REASONS GIVEN/NOTICE OF RESIGNATION OF COUNCILLOR MRS JO DIMELOW

Apologies received from Councillor John Taylor and District Councillor Mrs Maureen Palmer – reasons accepted.

Mrs Jo Dimelow had resigned from the Parish Council due to leaving the parish.  Electoral Registration notified and notices exhibited.

112 – 25/26  TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA

None declared.

113 – 25/26  DRAFT MINUTES OF THE MEETING HELD ON 1 DECEMBER 2025 TO BE APPROVED AND SIGNED AS MINUTES

That the minutes be signed as correct proposed by Councillor Mike Taylor, seconded by Councillor Ms Sue Pullen and Resolved.

114 – 25/26  COUNTY COUNCILLORS REPORT

CC Trevor Bridgwood urged Councillors to complete the Survey regarding the Council tax consultation recently circulated.

CC Bridgwood also stated that the Parish Council and residents should continue reporting Highway issues on Fix My Street.

115 – 25/26  CORRESPONDENCE AND REPORTS ON MATTERS OUTSTANDING

A    Correspondence received since last meeting for noting:- 

* 24.11.2025 - Notification of Avian Influenza case near Gainsborough

*16.12.2025 - LCC Town and Parish Newsletter

16.12.2025 - Central Lincolnshire Local Plan Call for Sites 2025        30.12.2025 - Best Start Lincolnshire: Inclusion Service consultation

*5.1.2026 - LCC Highways news

B  The Chase – proposal by LCC to resolve gate issue – CC Trevor Bridgwood reported that LCC proposed to remove the gate and replace with a chicane style fencing to the front of the entrance to The Chase, due to the gate not being accessible.  

That this proposal be accepted, on the understanding that the fence posts would be remain in situ, there being the requisite to prevent vehicular access from that entrance on to the open space proposed by Councillor Mrs Sarah Bates, seconded by Councillor Ms Sue Pullen and Resolved.

116 – 25/26  PROW END OF WESTFIELD AVENUE – CONDITION OF FOOTPATH – TO CONSIDER REQUESTING THAT LCC REPAIR

It was further reported that this path continued to deteriorate, with a steep camber towards the dyke.  CC Trevor Bridgwood asked that it again be reported on Fix My Street and that he would pursue the matter.

117 – 25/26  TO CONSIDER QUOTATION FOR PROVIDING CONCRETE BASE AT ENTRANCE/EXIT TO THE PLAY AREA AT THE CHASE AT A COST OF £550.00

Two companies had been requested to quote with only one responding.  That the cost of £550.00 be accepted from Ian Moore Contracting Ltd proposed by Councillor Mrs Sarah Bates, seconded by Councillor Mike Taylor and Resolved.

118 – 25/26  NOTICEBOARD – CONSIDER SUGGESTIONS/PRICES SOUGHT BY CLERK IN ORDER TO APPLY FOR GRANT

The Clerk had circulated details of a noticeboard to hold 8 x A4 notices, held on a magnetic backing with one lockable door.  This would be fixed to the inside of the Parish Council owned bus shelter on Wragby Road.  Cost £350.92 plus VAT.  

It was noted that District Councillor Chris Darcel had offered £500.00 to fund this from his Councillor Initiative fund.

That the Parish Council apply for the grant of £500.00 from the DC Initiative Fund to purchase the noticeboard and fixing, unanimously Resolved.

119 – 25/26  POLICE MATTERS – TO RECEIVE REPORT FROM LOCAL NEIGHBOURHOOD POLICING INSPECTOR

This had been circulated to all members.  It was noted that the Local Policing Team was facing competing demands and would likely to lose two Officers.

120 – 25/26  PLANNING – LAND AT HAWTHORN ROAD/THE CHASE – TRANSFERRED TO LCC UNDER A COMPLUSORY PURCHASE ORDER 

It was noted that it was further required to confirm on the plan that the area marked is correct for Land Registration – the previous signed plan not printed in colour and rejected.  Councillor Mrs Sarah Bates signed the Plan and Councillor John Taylor would also sign at a later date.

121 – 25/26  FINANCE

A     Accounts paid for ratification/Accounts to be paid/Transfer/Income as below:-

Income

Benamic Unlimited – Cashback on printer - £40.00

Accounts paid

Mrs C Myers – purchase of printer - £141.66 net, £28.33 VAT, £169.99 gross

Tesco – mobile phone - £8.51 DD (December)

Sudbrooke Village Hall Committee – Jan, Feb, March, meeting room hire - £45.00

Accounts to be paid

EKM Ltd – Play area inspections x 2 - £100.00 net, £20.00 VAT, £120.00 gross

Microsoft 365 subscription – to be paid by DD 4.2.2025 - £104.99

Staffing costs  -  £780.77

Mrs C Myers – expenses - £29.20

Tesco – mobile phone (January) - £8.51 DD

Bank transfer

30.12.2025 - Instant Access to Current account - £500.00

That all Finance items be ratified, either paid or to be paid, proposed by Councillor Ms Pullen, seconded by Councillor Mike Taylor and Resolved.

B    Bank Reconciliation to 31.12.2025 - This had been circulated to all members and was signed by Councillor Mrs Sarah Bates.

C    Budget against Income to 31.12.2025 – This had been circulated to all members and noted that the Council was living within Budget.

122 – 25/26  CLERKS VERBAL REPORT

The Clerk drew attention to the details received regarding the LALC Annual Training Scheme.  Members agreed that the Council continue to pay for training on an ad hoc basis and not join the scheme this next financial year.

Councillor Mrs Hilary Wightman would be undertaking new Councillor training on 20 January 2026.

That a resident living on Hawthorn Road had suggested that the Parish Council apply for free fruit trees to be planted on The Chase area in order to provide shade.  Members carefully considered this suggestion and whilst supporting the planting of trees it was felt that The Chase Open space was not a suitable location.  This being due to the likelihood of the saplings being damaged due to footballs, no watering facilities and, if they survived, the problem with the attraction of wasps to the fruit on a children’s play area.

The Clerk stated that there was sufficient material for the publication of another Greetwell News.  Members agreed this go ahead as soon as possible.

123 – 25/26  CHAIRMANS COMMENTS

No additional comments.

124 – 25/26  DATE OF NEXT MEETING

Monday 9th February 2026 7.30pm, Bramham Lounge, Sudbrooke Village Hall.