2022 Parish Council Minutes of Meetings

Greetwell Parish Council

MINUTES OF THE ANNUAL MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 9 MAY 2022 IN THE BRAMHAM LOUNGE OF SUDBROOKE VILLAGE HALL

PRESENT:

Councillors John Taylor (chairman), Mrs Sarah Bates (Vice Chair), Keith Johnson, Ms Sue Pullen, Vernon Stuffins, Mike Taylor, Mrs Christine Myers (Clerk)

2 residents (from 7.45 pm)

14 – 22/23  ELECTION OF CHAIRMAN

That Councillor John Taylor be elected Chairman for the year 2022/23 proposed by Councillor Mrs Sarah Bates, seconded by Councillor Vernon Stuffins and unanimously Resolved.

Councillor Taylor duly signed his Declaration of Acceptance of Office.

15 – 22/23  ELECTION OF VICE CHAIRMAN    

That Councillor Mrs Sarah Bates be elected Vice Chair for the year 2022/23 proposed by Councillor Keith Johnson seconded by Ms Sue Pullen and unanimously Resolved.

Councillor Mrs Bates duly signed her Declaration of Acceptance of Office.

16 - 22/23  PARISHIONERS ITEMS

The Chairman raised a query from a resident in that there was concern that Officers at WLDC were not liaising with residents satisfactorily over the contents of wheelie bins when they were not emptied due to the wrong items being in them.  

It was noted that Cherry Tree Garden Centre at Sudbrooke had asked if they could sponsor some flower tubs in the parish in the future.  This was welcomed by members. 

17 – 22/23  TO RECEIVE APOLOGIES AND REASONS GIVEN

Councillor Chris Thatcher.  District Councillors Chris Darcel and Mrs Anne Welburn.  County Councillor Ian Fleetwood.

18 – 22/23  TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS RECEIVED ON THE AGENDA

None declared.

19 – 22/23  COUNTY/DISTRICT COUNCILLORS REPORTS

County Councillor Ian Fleetwood’s brief attached.

District Councillor Anne Welburn’s report attached.

20 – 22/23  NOTES OF MEETING HELD ON 4 APRIL 2022 FOR APPROVAL AND TO BE SIGNED BY THE CHAIRMAN AS MINUTES

That the notes be signed as minutes unanimously Resolved.

21 – 22/23  POLICE MATTER – REQUEST FROM LOCAL PCSO TO CUT OFF LOWER BRANCHES ON TREES ON WESTFIELD AVENUE ROUNDABOUT

Members had inspected the trees and it was considered not possible to cut the branches off as the trees are in a well-maintained condition and that cutting low branches off would not prevent anyone climbing them.

22 – 22/23  CORRESPONDENCE AND REPORTS

A     Correspondence received since last meeting as per list below:-  
*Sent to resident’s email list:-

29.3.2022 – LALC Weekly E News
5.4.2022 – Confirmation from BHIB Insurance that Speed equipment included on parish insurance
5.4.2022 – LCC Highways News
5.4.2022 – WYPF Pension Matters
5.4.2022 – DC Anne Welburn forwarded message from LCC Highways that request for widening footway at Old Greetwell and cutting back of hedge being considered.
*5.4.2022 – County Views article
5.4.2022 – LALC E News/Request for Lincolnshire’s Good News stories
6.4.2022 – LALC – Lincolnshire’s Shining Star Awards and NALC Awards
8.4.2022 -  The Chase Play Area inspection 1.4.2022
13.4.2022 – Highways News
20.4.2022 – Notice of Made Order: Em/4991 - Variation at Greetwell Fields Lane, St Augustine Road, Lincoln LN2 4FH
20.4.2022 – Notice of increase in printing costs from Parish Printing
20.4.2022 – LALC Weekly E News
25.4.2022 – Information from LALC re email addresses for .gov.uk domain
25.4.2022 – LALC Weekly E News
26.4.2022 – Email from Voluntary Engagement Team re resettlement of Ukraine refugees
27.4.2022 -  WLDC - Papers for Annual Meeting

All the above had been noted by members.

B     Pedestrian Crossing – Nothing to report.

C     Community Speedwatch – Data from 25th March to 8th April:-

115,950 vehicles (incoming)
60, 513 vehicles (outgoing)
74.55% recorded doing less than 40mph (total 86,444) incoming
17.59% recorded doing between 41 and 45 (total 20,395) incoming
5.88 % recorded doing between 46 and 50 (total 6,817) incoming
0.03% over 71 mph (total 33) incoming
0.18% over 71mph (total 111) outgoing
Greatest speed recorded on 26th March at 05.00 was 93mph
27th March at 17.00 a vehicle was recorded at 88mph and on 8th April at 19.30 a vehicle was recorded at 86mph.

Data from 9th April to 22nd April:-

119,194 vehicles (incoming)
57,322 vehicles (outgoing)
74.37 % recorded doing less than 40 mph (total 88,640) incoming
17.86 % recorded doing 41-45 (total 21, 288) incoming
0.03% recorded over 70 mph (total 40) incoming
0.23% recorded over 70 mph (total 131) outgoing

Greatest speed recorded on 18th April at 17.30 of 101 mph.

Some of the speeds recorded are high, but will have been recorded by blue light emergency vehicles but certainly not all.

D     Land near to bypass request for tree planting – The LCC Trees Officer had stated that he would be happy to approve the planting in principle and had enquired of the type of trees that would be planted.  A request had been made to him for suggestions of species and his reply was awaited.

23 – 22/23  TO CONSIDER WHETHER TO SUBSCRIBE TO A GOV.UK DOMAIN FOR COUNCILLORS EMAIL ADDRESSES

Members considered this suggestion.  It was noted that new Councillors are requested to set up an individual email address specifically for Council business.

That the email addresses currently in use by members are considered adequate and that a gov.uk domain be not subscribed to unanimously Resolved.

24 – 22/23  TO CONSIDER ANY ITEM FOR FUNDING FROM DISTRICT COUNCILLOR CHRIS DARCEL’S COMMUNITY FUND

Members considered that some funds could be put towards DC Anne Welburn’s £341.00 which was currently being held for a seat, this could be located on The Chase play area outside of the play equipment.

25 – 22/23  FINANCE

A     To receive the Internal Auditors Report 2021/22 - This had been received and circulated to members, concluding that the accounts had been maintained to the highest of standards and that bank statements, reconciliations, income and expenditure, invoices, payments, cheque books, fixed asset register, risk assessments, VAT returns, salaries and PAYE returns as well as minutes of the meetings, alongside the Council’s website had all been looked at. She had also completed and signed the Internal Auditor page in the Annual Governance and Accountability Return.

B     To complete the Annual Governance Statement 2021/22 - This had been copied to all members in advance of the meeting. That the Parish Council had adhered to items 1 – 9 on the Statement and that ‘Yes’ could be applied to all boxes, proposed by Councillor Mrs Sarah Bates, seconded by Councillor  V Stuffins and unanimously Resolved.

C     To consider and approve by Resolution the Accounting Statements for 2021/22 – All members had received a copy of the Accounting Statements in advance of the meeting. 

That the Accounting Statements be approved proposed by Councillor Mrs Sarah Bates, seconded by Councillor John Taylor and unanimously Resolved.

Councillor Mrs Sarah Bates thanked the Clerk for her work throughout the year in maintaining the accounts to a high standard.

D     Accounts for payment:-

BHIB Insurance – Annual premium - £519.81  (Year 2 of a 3-year contract)
Parish Magazine Printing – Greetwell News - £84.50
Glendale – Grounds maintenance The Chase, Village gateways, Westfield Avenue roundabout - £69.22 net, £13.85 VAT, Gross £83.07
Mrs B Solly – Internal Audit - £40.00
LALC – Website maintenance – 10 hours - £150.00 net, £30.00 VAT, £180.00 gross
Sudbrooke Village Hall – room hire 9.5.2022 - £15.00
Sudbrooke Village Hall – Room hire – June - £15.00
Mrs C Myers – expenses – May – £32.45
*Staff costs, salary, pension payments, tax - £519.91

*To be paid 31.5.2022

E     Request by Clerk to attend LALC’s Annual Networking Day 6.7.2022 at Woodhall Spa – to consider sharing costs with Sudbrooke Parish Council – Estimate cost to each Council £25.00 – That the Clerk attend and the costs be shared with Sudbrooke Parish Council unanimously Resolved.

26 – 22/23  PLANNING

A     To consider suggestion of naming new development off Westfield Drive ‘Dovecote Field – This request had been received from the resident/owner of the new property and WLDC.

Members had no objection to the naming of the development ‘Dovecote Field’ unanimously Resolved.

B     Application 144453 – 4, 6, 18, 18, 20 and 22 Stocking Way – application for change of use from open grassed area to domestic garden land, associated boundary treatments  and domestic footpath – To ratify comments sent to WLDC –

‘Due to the restricted time for comment the Clerk had circulated the application to members. Those able to respond had no objections to the application.’

27 – 22/23  CLERKS REPORT

No other items to report on.

28 – 22/23  CHAIRMANS COMMENTS

The Clerk was asked to follow up with LCC regarding the street furniture which was planned for siting on land adjacent to the bypass and which Greetwell Parish Counci lhad been consulted on.

29 – 22/23  DATE OF NEXT MEETING 

MONDAY 6 JUNE 2022, 7.30PM, BRAMHAM LOUNGE OF SUDBROOKE VILLAGE HALL.

Report from District Councillor Anne Welburn

West Lindsey District Council has praised residents after a successful first week of purple-lidded bin collections!  Figures show that a staggering 98.5 per cent of all the new bins presented at the kerbside since Monday 18 April were emptied.

We can see that participation with the scheme is really high and contamination of the paper/card stream is really low, to date almost 80 tonnes of extremely high-quality material has been collected and delivered to Gainsborough Waste Transfer Station.

Lincolnshire County Council has a countywide mission to roll out the new scheme across the whole of Lincolnshire by 2024. So far West Lindsey is the third local authority to roll out a new twin stream recycling collection, following Boston Borough Council and North Kesteven District Council. 

Only dry and clean paper and cardboard should go in the new purple-lidded bin, for example frozen food boxes, newspapers, envelopes, magazines, junk mail and cardboard parcel packaging. They should all go in loose and not bagged.
 
Waste that is placed in black bins is sent to the Energy from Waste plant at North Hykeham where it’s turned into clean electricity and fed back to the grid.
 
From Monday 2 May the Council will not empty bins with incorrect items including paper and card as it continues its campaign to reduce contamination of its recycling materials.

What can go in the blue recycling bin?
Cans, plastic bottles, glass bottles and jars, metal cans and tins, foil, aerosols, cleaning product bottles, toiletry bottles, plastic pots, tubs and trays, cartons, bottle lid tops, all clean, dry, squashed, and loose.

What cannot go in your blue bin?
Paper and cardboard, soft plastics such as film/crisp packets, food pouches, plastic bags, batteries or electrical items, polystyrene, clothes and textiles, hard plastics such as old toys, plant pots and no black or brown plastic food trays.

Residents are also reminded that no side waste will be taken from any of the waste collections in West Lindsey. 
For more information on what goes in the right bin, please refer to your ‘Right Thing, Right Bin’ leaflet our visit: www.west-lindsey.gov.uk/azwaste 
  
Green Homes Grant
At the end of March WL had 68 households signed up and qualified to receive energy saving measures, of these households 29 had already received their install (ASHP/ Solar PV) All installs under GHG LAD2 must be completed by the end of June. WL have received many more applications and envisage these will rollover for the next round of funding. As they are on target with the delivery it does appear the full budget allocation of £560,000 will be spent.

I’m not sure which delivery partner and who specifically has been contacted, I meet regularly with YES who provide the customer journey support, and EON who are responsible for the installations. I am meeting with EON again next week and can provide further updates after this. If there are any particular queries, I can assist with I’m happy to speak with Members. 

As pointed out not all properties are suitable for ASHP, for the LAD3 and Home Upgrade Grant (HUG) we have expanded the measures we offer. It will include, cavity, loft, under floor and external wall insulation, solar PV, ASHP and high retention storage heaters. The website will be updated shortly as we are almost in a position to launch and start marketing for this.”

Scampton
West Lindsey District Council has submitted an expression of interest for the acquisition of RAF Scampton. Councillors made the decision as the Ministry of Defence’s disposal strategy, allows all public sector bodies the opportunity to express an interest in acquiring the site, prior to assets being listed on the open market.

The closure of RAF Scampton was announced by the Ministry of Defence (MOD) in 2018 as part of cost cutting measures. Since this time officers have worked closely with the community, MOD, the RAF, and potential investors to understand opportunities for the future of the site.
As previously reported as part of the Central Lincolnshire Local Plan, RAF Scampton has been identified as an ‘opportunity area’. As such a new policy S74 was added to the draft Local Plan which requires the preparation of a masterplan in conjunction with, and for approval by, the district council prior to a planning application being submitted.

New Web Site
West Lindsey District Council has launched a new outward-facing website, which residents and visitors will already be able to access.
The website, which was officially launched on 1 April 2022, replicates the old website but includes noticeable new additions, including changes to the Homepage, structure, and the menu in particular, helping residents find what they are looking for quicker.
The new design, created in partnership with Design and Development company Big Blue Door Ltd, will future proof the site to ensure the advancement of new technology can be easier to develop.    West Lindsey District Council (west-lindsey.gov.uk)

Residents across Lincolnshire are being invited to take part in a survey to understand how prepared they are for emergencies.

The Lincolnshire Resilience Forum (LRF) is running a survey to find out what the current levels of public awareness of resilience is in case of an emergency.
The LRF is a multi-agency partnership made up of representatives from local public services, including the emergency services, local authorities, the NHS, the Environment Agency and many more. You may have heard of the partnership through the recent COVID-19 response and the support it gave to the communities throughout the County.
The LRFs aim to plan and prepare for localised incidents and major emergencies. They work to identify potential risks and produce emergency plans to either prevent or mitigate the impact of any incident on their local communities.
The survey opens on 4 April 2022 and will be open for 8 weeks, closing at midnight on Friday 27 May 2022. The survey is estimated to take approximately seven minutes to complete. There are 17 questions in total but how many you answer will depend on your answers to each question.
The result of this survey will be made available to the public and the results will be used to inform a promotional campaign.

To complete the survey please visit: Public Engagement on Emergency Preparedness Survey.
If you need any support completing the survey, please call 01522 843402.
WL are making payment for the £150 council tax energy rebate starting today.

Energy Rebate

They are paying those council taxpayers who paid by direct debit on 1st April where they fulfil the Government criteria that on 1st April 2022:

1. The person was the liable council taxpayer for the eligible property above, and 

a. the property was valued in council tax bands A to D, or 

b. is a property valued in Band E but that received a disabled band reduction affording an alternative valuation band of Band D.

2. the property was someone’s sole or main residence

3. it is/was a chargeable dwelling 

4. the direct debit bank account name matches the council tax account holder name

Please note that where the bank account name is in a maiden name, but the council tax account name has been changed due to marriage these payments may not have been paid as they are not a match. We are also unable to make payments where the landlord or a company pay the council tax on someone’s behalf.

We will be paying over 13,000 accounts at a cost of just over £1.9m

Cllr. Ian Fleetwood's – May's brief:

The latest on, what’s happening in the public sector in Lincolnshire.

County Views: 
Roads, transport and highways affect us all, the current County Views survey will inform Lincolnshire County Council how you use the roads and your priorities on this important topic. Their growing panel needs people from all ages and backgrounds to represent to the views of greater Lincolnshire. The more people that take part the stronger your voice becomes. To join the panel you can register online at: www.letstalk.lincolnshire.gov.uk/register or call: 01522 782116

NHS Better Health apps now available to download:
A range of NHS Better Health apps, designed to encourage you to make beneficial lifestyle changes, can now be downloaded onto your mobile phone via Apple App Store, Google Play.

These are:

Active 10 – which records every minute of walking you do, tracking your steps, setting goals, showing you your achievements and giving you tips to boost your activity
www.nhs.uk/better-health/get-active/

Weight Loss – a 12-week free NHS Weight Loss Plan to help you start healthier eating habits, be more active, and start losing weight
www.nhs.uk/better-health/lose-weight/

Drink free days – track your drink-free days, get simple and practical tips to help you control your drinking, receive reminders when you need it most and celebrate milestones when you reach your targets
www.nhs.uk/better-health/drink-less/

Quit smoking – if you can make it to 28 days smoke-free, you're five times more likely to quit for good! This app enables you to track your progress, see how much you're saving and get daily support
www.nhs.uk/better-health/quit-smoking/

Food Scanner app helps you and your family make healthier food and drink choices. 
www.nhs.uk/healthier-families/food-facts/nhs-food-scanner-app/

Greater Lincolnshire Manufacturing Conference 2022 – De-Risking for a Sustainable Future 
We're pleased to invite Greater Lincolnshire and Rutland-based manufacturing businesses to attend our fifth Greater Lincolnshire Manufacturing Conference!
Providing an invaluable opportunity for the local manufacturing community to network in person once again. This all-day conference will be held at Kenwick Park Hotel in Louth, starting at 8am on Friday 20th May. The event will unite the county's manufacturers for a day filled with discussion, peer-to-peer problem solving, and knowledge sharing discussions centred around this year's theme, 'de-risking for a sustainable future'. Sign up
www.businesslincolnshire.com/events/event-details/?id=3934

Made in Lincolnshire:

Our Made in Lincolnshire brochure celebrates Greater Lincolnshire and Rutland’s diverse range of manufacturers - from crafting violins to fabricating parts for planes, the brochure showcases local businesses that are producing some of the UK’s most innovative products. Made in Lincolnshire also helps local manufacturers to connect with one another, encouraging inter-trading and boosting the Greater Lincolnshire and Rutland economy. 
If you're interested in having your business feature in the Made in Lincolnshire brochure:

•   Email: businesslincolnshire@lincolnshire.gov.uk
•   Visit our website for more information here

www.businesslincolnshire.com/industry-support/manufacturing/made-in-lincolnshire/
Download the brochure here

‘It’s not a job’ campaign launched in Lincolnshire:
Lincolnshire County Council, working in partnership with Lincolnshire Care Association, aimed at attracting more people into the adult social care profession in Lincolnshire. It is taking place in consultation with a network of nine home care providers across the county.
The initiative coincides with the Department of Health and Social Care’s national recruitment campaign, ‘Made With Care’, which aims to raise the profile of the adult social care sector as a rewarding and stimulating place to work. The Lincolnshire campaign complements the national efforts by anchoring the message in a sense of place – our beautiful, rural county – and highlighting the benefits to quality of life for carers in the profession. ‘It’s not a job’ campaign launched in Lincolnshire
www.lincolnshire.gov.uk/news/article/1029/-it-s-not-a-job-campaign-launched-in-lincolnshire

Let us know what you think about local pharmacy provision:
Your views are needed about the locations, accessibility and services provided by pharmacies in Lincolnshire both now and with a view to the future, as part of a review. Detailed background information and a survey is available at Pharmaceutical Needs Assessment 2022 | Let's Talk Lincolnshire.
www.letstalk.lincolnshire.gov.uk/pna-2022-60-day-consultation

Prosperity Fund:
Lincolnshire County Council has been allocated £4million from the government’s Shared Prosperity Fund to improve adult numeracy skills. There is already help available for adults to improve maths and numeracy skills including fully funded maths courses up to GCSE to enable people to get the maths skills they need. In Lincolnshire you can visit www.2aspire.org.uk for courses.

Artisan Market at The Collection Museum:
The museum will be hosting dozens on local makers and artisans for their summer market on Saturday 11 and Sunday 12 June 2022, including a unique evening event on the Saturday night. With 48 artisans in attendance, visitors can expect a wide range of local produce from fine art, photography and contemporary design, to glassware, ceramics, unique up-cycled homeware, candles, handmade jewellery and textiles.
Admission is the market is free, and it will be open 10am to 4pm each day.
Celebrate summer with Artisan Market at The Collection Museum
www.lincolnshire.gov.uk/news/article/1044/celebrate-summer-with-artisan-market-at-the-collection-museum

Castle’s latest attraction is a great hit – don’t miss out!
Lucy the Dragon is wowing visitors to Lincoln Castle attracting 60,000 people through the gates over the four-day Easter weekend alone! Don’t miss out – she’ll be providing an awe-inspiring presence until October. For the venue’s full line-up of events visit www.lincolncastle.com and keep up-to-date on Facebook, Twitter, Instagram and now TikTok, as part of @lincsmuseums.
www.lincolnshire.gov.uk/news/article/976/meet-lucy-the-dragon-making-lincoln-castle-her-lair-this-summer

The Wolds Outdoors Festival:
Explore the Lincolnshire Wolds at the new Wolds Outdoors Festival between 30 April and 5 June. There are a range of activities on offer including walking, cycling, fishing, and gliding. You can find out more here
https://woldsoutdoorfestival.com/?msclkid=1e0fc522c18411ec8da2d2532db2b373

Huttoft Boat Shed and Café now open:
The facility is in a prime position for visitors and locals to enjoy, whether they're walking the coastal path, enjoying activities on the beach or just passing.
As well as the high-quality café and kiosk, there is an external area capable of hosting larger 'pop-up' events. Inside there is information about attractions throughout the Lincolnshire Coastal Country Park, as well as refreshment and toilet facilities.
Huttoft Boat Shed and Café now open
www.lincolnshire.gov.uk/news/article/1014/huttoft-boat-shed-and-caf-now-open

Thank you

Ian 
Cllr. Ian Fleetwood 
Bardney & Cherry Willingham division.
Tel: 07921 161113 or Email: cllri.fleetwood@lincolnshire.gov.uk