January 2022 Minutes
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 10 JANUARY 2022 IN THE BRAMHAM LOUNGE, SUDBROOKE VILLAGE HALL
PRESENT: Councillors Mrs Sarah Bates (Chair), Keith Johnson, Sue Pullen, Mike Taylor, Chris Thatcher, Vernon Stuffins
County Councillor Ian Fleetwood, District Councillor Mrs Anne Welburn,
Clerk Mrs Christine Myers
106 – 21/22 PARISHIONERS ITEMS
A resident had notified the Parish Council that he felt that the recently installed gate at The Chase was difficult to open for persons with pushchairs or mobility aids.
The gate had been checked by a member of the PC and fastenings and fittings found to be loose. These had been finger tightened. A local disabled person had since used the gate with no problem. That the Clerk write to the County Council asking that the fastenings and fittings be more securely tightened unanimously Resolved.
107 – 21/22 TO RECEIVE APOLOGIES AND REASON GIVEN
Councillor John Taylor, that the reason given be accepted unanimously Resolved.
108 – 21/22 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA
109 -21/22 COUNTY/DISTRICT COUNCILLORS REPORTS
CC Ian Fleetwood drew attention to a temporary traffic restriction on Westfield Drive between 31.1.22 – 4.2.22.
DC Mrs Anne Welburn stated that it would likely be February when trees to commemorate the Queens Platinum Jubilee would be available for planting.
110 – 21/22 NOTES OF MEETING HELD ON 6 DECEMBER 2021 FOR APPROVAL AND TO BE SIGNED AS MINUTES
That the Chairman sign as a correct record unanimously Resolved.
111 – 21/22 CORRESPONDENCE AND REPORTS
A Correspondence received since the last meeting
*sent to Resident’s email list
*7.12.2021 – TSG Christmas transport arrangements
*7.12.2021 – Have your say on Active Travel
8.12.2021 – LALC Weekly E News
*13.12.2021 – Lincs Police Operation Rudolph
14.12.2021 – LALC E News
15.12.2021 - LCC Notice of Stopping Up Order of Greetwell Fields Lane from St Augustine Road
*15.12.21 – WLDC – Notice re Recycling items over the Christmas period
12.12.2021 – LCC Town and Parish News
17.12.2021 – Chief Executives bulletin
17.12.2021 – Information from the ICO
23.12.2021 – WLDC Parish newsletter 8th edition
B Pedestrian Crossing – Nothing to report.
C Community Speedwatch – The order had been placed with Evolis for the speed indicator.
It was noted that payment would be required prior to the end of February to secure the price. That a proforma invoice be paid when received unanimously Resolved.
D Possibility of registering a Permissive Footpath – Nettleham Parish Council had confirmed that it was thought that the suggestion of the footpath between Greetwell and Nettleham had merit and that a written request had been made to the landowner, Messrs Truelove developments, to request that they give consideration to use their land to provide a permissive path from the A158 to meet up with the existing path to the south of Nettleham parish.
E Report by Councillor Mrs Sarah Bates on course attended ‘Engaging with young people in the community – Cllr Mrs Bates reported that she felt that this course had not been useful for Greetwell Parish Council.
112 – 21/22 FINANCE
A Request for donation from LIVES – Unanimously resolved that a donation to this charity could not be paid from Parish Council funds.
B Internal Auditors Report to 30.11.2021 – Reply to Chairman as follows:-
‘I have carried out the interim Audit of the Council accounts to the 30th November 2021.
From the checks that I have performed, I can conclude that the accounts have been maintained to the highest of standards and I thank the Clerk for her careful attention to the accounts and the time she has taken to do so. I have looked at bank statements and reconciliations, income and expenditure, invoices, payments, fixed asset register, risk assessments and the minutes of the meetings. The checks that the Clerk has put in place over recent months are correct and meet all responsibilities for audit.’
C Accounts for payment
EKM – Inspections for The Chase from 17/9 to 1/12 - £240.00 net, VAT £48.00 Total £288.00
EKM – Inspection 30.12.2021 and free off swing shackles - £70.00 net, VAT £14.00
Truswells Joinery Ltd – upgrade of bus shelter - £339.00 net, £67.80 VAT, Total £406.80
Mrs C Myers – expenses = £21.10
Staff costs – Salary/Tax/Pension payments - £489.64 (to be paid 31.1.2022)
Mrs B Solly – Internal Audit to 30.11.2021 - £40.00
That the above payments be made by Bacs unanimously Resolved. Councillor Mike Taylor to approve.
The Clerk confirmed that funds in Current account at 31.12.2021 - £13,187.51, Funds in The Chase Account at 31.12.2021 - £12,252.19
D Bank Reconciliation to 31.12.2021 – This had been copied to all Councillors and signed by the Chair.
E To confirm that the Clerk (with authorisation from Chairman) shall pay invoices submitted before the next meeting of the Parish Council. These to be ratified at the March 2022 meeting – This was unanimously resolved.
113 – 21/22 PLANNING
Nothing to report.
114 – 21/22 CLERKS REPORT
The Clerk reported that a letter had been received from LCC regarding the Budget/Council tax proposals for 2022/23, asking local people about a proposed council tax increase of 3% entirely for Adult Social Care and that there would not be any increase in respect of general council tax. This would allow the balance of the budget for next year and takes into account rising costs of adult social care.
That there be no objections by Greetwell Parish Council unanimously Resolved.
115 – 21/22 CHAIR’S REPORT
Councillor Mrs Sarah Bates reported that she had received a response from the Church Commissioners agents regarding the small piece of land near to the bypass, suggested for planting some trees on to commemorate the Queens Platinum Jubilee. Further information was required by the agents for the exact location of the land and this would be forwarded to them for consideration.
The Clerk was asked to devise a Grant Application policy.
116 – 21/22 DATE OF NEXT MEETING
Monday 7 March 2022, 7.30pm, Bramham Lounge, Sudbrooke Village Hall.