July 2021 Minutes
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 5 JULY IN THE SUDBROOKE VILLAGE HALL
PRESENT: Councillors John Taylor (Chairman), Mrs Sarah Bates (Vice Chair),
Keith Johnson, Mike Taylor, Chris Thatcher
County Councillor Ian Fleetwood, District Councillor Anne Welburn
Clerk Mrs Christine Myers
31 – 21/22 PARISHONERS ITEMS
DC Mrs Anne Welburn requested that the overgrown hedge at a property on Fiskerton Road be reported again as no action had been taken following the previous report.
A resident had reported soil and debris on Westfield Drive emanating from the Dovecote development. This had been reported to WLDC Planning and the Enforcement Officer had contacted the developers.
A resident had asked the Parish Council for support in getting the public access restored to the highways Stocking Lane/Bunny run that leads from Greetwell towards Bunkers Hill. It was noted that despite the first part of Stocking Lane being designated a highway in the LEB project it has a locked gate on it, LCC failing to get it opened.
The Clerk was instructed to write to LCC Customer relations Team, requesting that the access be opened up for the public.
32 – 21/22 TO RECEIVE APOLOGIES AND REASONS GIVEN
It was noted that no communication or apologies had been received from Councillor Leafe since his attendance at the March 2021 meeting. The Clerk was instructed to try to contact him.
33 – 21/22 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
34 – 21/22 CO-OPTION OF NEW MEMBER TO COUNCIL
No application received.
35 – 21/22 COUNTY DISTRICT COUNCILLORS REPORTS
County Councillor Ian Fleetwood stated that he was hoping that a meeting regarding the pedestrian crossing could be arranged with LCC Highways within the next few weeks.
DC Anne Welburn Report:-
Street Cleansing Operatives spent two days litter picking on the verges off the A46 Lincoln bypass, collecting over 200 bags of rubbish in the process.
The team concentrated on the verges between the A15 and A158 roundabouts, picking up as much litter as they could find. Collected items included car bumpers, wheel trims, wood, polystyrene, as well as both lorry and car tyres.
Member Training: WLDC held the second in a series of online training sessions on planning topics, open to Councillors and Parish Councils. The latest session, presented by Martha Rees (Legal Services Lincolnshire) covered "The role of Councillors and Parish Councils in planning" and was well attended by both Councillors and representatives from Parish Councils across the District.
No fewer than seventeen communities in West Lindsey, led by Caistor, now benefit from their own adopted Neighbourhood Plan, with four further ones having passed their referendums and due to be ‘made’ at a full meeting of the Council, due to be held on Monday, 28th June.
36 – 21/22 NOTES OF THE MEETING HELD ON 4 MAY 2021 FOR APPROVAL AND TO BE SIGNED AS MINUTES
That the notes be signed as a true record proposed by Councillor Mrs Sarah Bates, seconded by Chris Thatcher and unanimously Resolved.
37 – 21/22 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting as per list below:-
*Sent to resident’s email list
27.4.2021 – WLDC Parish News
27.4.2021 – WLDC Notification of two additional of two planning training sessions
27.4.2021 - LCC Programme of Public Rights of Way grass cutting
*27.4.2021 – Eastern bypass closures
27.4.2021 - LALC Weekly News
30.4.2021 – Update on the holding of remote meetings
4.5.2021 – LALC E News
12.5.2021 – Notification of planning permission for 142203
12.5.2021 – LALC News
17.5.2021 – WLD Community Tree Scheme
*17.5.5021 – RAF Ingham Heritage request for volunteers
17.5.2021 – Complaint re gravel on road from development on Westfield Drive – reported to WLDC planning Enforcement,
17.5.2021 – Notification of planning permission 142686
20.5.2021 – Response from WLDC Planning re complaint of gravel on road from development on Westfield Drive.
*24.5.2021 – LCC Bus Service updates
24.5.2021 – LALC Parish News
25.5.2021 – LALC Weekly News
1.6.2021 – DC Anne Welburn’s report for June
1.6.2021 – LALC – Possible assistance with websites
*2.6.2021 – Nettleham Police Team newsletter
*2.6.2021 – LCC Highways update
4.6.2021 – PKF Littlejohn Auditors - LI0158: Receipt of documents – notification of
exempt status, 2021
10.6.2021 – Planning Training Sessions presentations 13/5 & 2/6
12.6.2021 – Notification from Play Safety of RoSPA play area equipment annual inspection
17.6.2021 – Information from DC Anne Welburn re installation of solar panels on WLDC Caenby corner depot
18.6.2021 - Information from Lincs PCC on Lincolnshire Youth Commission Recruitment
18.6.2021 – Information from DC Anne Welburn re heritage assets
20.6.2021 – PROW Grass Cutting timetable
22.6.2021 – WLDC Papers for full Council meeting
22.6.2021 – LALC Weekly Enews
23.6.2021 – Letter From Assistant Chief Constable re Neighbourhood Policing
*25.6.2021 – Notification of ‘Big Weekend’ for vaccination programme
B Pedestrian Crossing - As previously minuted – CC Ian Fleetwood arranging a meeting with LCC.
Email received from resident. Copied to CC I Fleetwood, expressing grave dangers of crossing the road at Greetwell.
C Request to LCC/Lincolnshire Road Safety Partnership re the marking of solid white lines wither side of the ladder markings on Wragby Road East – Reply received from Head of Asset Management stated that the use of solid white lines in Lincolnshire is restricted to a limited number of sites where there is insufficient visibility for vehicles to safely overtake. They are also used in some cases eg Three lane carriageways and climbing lanes. The A158 at North Greetwell does not meet the required criteria.
It also stated that the A158 at Greetwell did not meet the required criteria for ‘No overtaking’ signs.
It was noted by members that since the lamp posts were replaced the 40mph signs located on the lamp posts had not been replaced. No comment had been received regarding the 40mph marking on the road previously requested. The Clerk was instructed to write to LCC regarding these issues.
D To receive reply from Galliford Try re items raised by Parish Council on LEB and at The Chase –
Councillor John Tylor would take a look to confirm that all was in order with regard to the works which appear to have been completed.
E Community Speed watch – Councillor Mrs Sarah Bates reported that checks could not currently be carried out due to the lengthy queues up to the roundabout.
F Report on Litter Pick held on 5 June 2021 – 6 persons had attended and it had been a successful event.
38 – 21/22 TO CONSIDER QUOTATION FOR REPLACEMENT OF WINDOWS IN BUS SHELTER OWNED BY PARISH COUNCIL
Quotation received from Truswells Joinery for the removal of the discoloured Perspex and replace with 6.4mm laminate glass at a cost of £397.00.
That the side and front panels only be replaced proposed by Councillor Chris Thatcher, seconded by Councillor Keith Johnson.
39 – 21/22 TO CONSIDER HOW GREETWELL CAN MARK THE QUEEN’S PLATINUM JUBILEE
It was agreed that an article be written for Greetwell News asking how residents would like to celebrate the event.
40 – 21/22 FINANCE
Payments made in June:-
Glendale Countryside – Grass cutting - £65.92 net, £13.18 VAT, £79.10 Gross
Glendale Countryside – Grass cutting - £108.15 net, £21.63 VAT, £129.78 gross
Parish Magazine Printing – Greetwell News - £73.09
Mrs C Myers – Expenses May = £19.78
Mrs C Myers salary and pension payments (June)
Payments to be made:-
Mrs C Myers - expenses June = £18.16
Sudbrooke Village Hall – Room hire 5.7.2021 = £15.00
EKM – Play equipment inspections - £120.00, VAT £24.00 = £144.00
Mrs C Myers – bank error underpayment from March 2021 = £0.54
Mrs C Myers – Salary and pension payments July
That the above payments be ratified for payment via Bacs unanimously Resolved.
It was noted that Councillor Mike Taylor was registered as a signatory on the Parish Council bank account and it was unanimously Resolved that a request be made to the bank for him to be registered for online banking.
Delegated authority was given to the Clerk to pay invoices due before the next meeting of the Council.
41 – 21/22 PLANNING
Application 142725 - Reserved matters application for phase 1 comprising of 150no. dwellings and associated infrastructure, considering appearance, landscaping, layout and scale - being variation of condition 4 of 138460 granted 06 February 2019 - landscape condition - Land to South of St Augustine Road Greetwell Fields Lincoln LN2 4FH – to ratify comments sent to WLDC Planning Department:-
‘Members have viewed this application and whilst acknowledging that the application has already been granted it appears that the applicant has not taken into account the destruction of wildlife habitat.
Whilst supporting residents’ comments there is no recompense for loss of views; however the destruction of the trees and other areas significantly affecting the bio-diversity of the area need to be reconsidered. There should be available proof of a bio-diversity survey for the complete development, presumably that does exist and has been adhered to? The quarry area is/was a SSSI and a nature reserve.’
That the above comments be ratified unanimously Resolved.
The following comments had been received from the WLDC Interim Planning Manager:-
The site is allocated for residential development in the Central Lincolnshire Local Plan (site CL818) and was granted planning permission for 500 dwellings in 2016 (outline permission 132932).
The application was accompanied by an Ecological Assessment. Natural England and the Lincolnshire Wildlife Trust were consulted, and their advice and guidance incorporated.
It is a condition of that planning permission that subsequent applications for the approval of the outstanding reserved matters, be accompanied by a Biodiversity Enhancement scheme.
9. The details to be submitted in accordance with condition no. 1 above shall include a Landscape Management Plan setting out management responsibilities and maintenance schedules for all landscaped areas (excluding private gardens), inclusive of trees, hedges, ditches and balancing ponds; and a Biodiversity Enhancement Scheme setting out measures for habitat creation and management in accordance with the principles set out at paragraph 6.3 of the Preliminary Ecological Assessment, as follows:
• ecological design of the drainage solutions to replace ponds and ditches as compensatory habitat for those lost;
• retention of semi-mature and mature trees on site;
• design of landscape to provide foraging opportunity for reptiles, birds and bats;
• ecological design of the planting on Site, use of British native plant species only, specifically emphasis on the creation of valuable habitat on the buffer area at the top of the quarry;
• retention of the calcareous grassland within a 20m buffer at the top of the quarry; and,
• Inclusion of an appropriate lighting design to enable a dark corridor to be retained along the northern and western boundary;
• placement of at least 6 bat boxes (including 1 all season box) within the tree line on the northern boundary to replace the potential lost within such
trees.
Development shall thereafter proceed in accordance with the approved details.
Reason: In the interests of landscape and visual amenity and in the interests of biodiversity enhancement, in accordance with the National Planning Policy Framework.
In accordance with the condition, a detailed Landscape and Ecological Management and Maintenance Plan was submitted with the application for approval of reserved matters for the 1st phase of 150 dwellings (ref 138460).
All documents are published and are available to view on the Council website (https://www.west-lindsey.gov.uk/my-services/planning-and-building/).
The quarry area is outside of the planning application site (and is actually predominantly within the City of Lincoln’s boundary, not West Lindsey).
B Central Lincolnshire Local Plan Consultation – to consider any comments to make – Members would look through the Plan and convey any comments to the Clerk for submission.
42 – 21/22 CLERKS REPORT
The Clerk reported as follows:-
That she had attended a Clerks Cluster meeting by Zoom on 23.6.2021, which had covered LALC commencing a local service for auditors, Relief Clerk or Mentoring Clerk and the proposed new Model Code of Conduct for Councillors which it was hoped would be adopted in May 2022.
A suggestion had been received from LALC that a paid service could be offered by them for ongoing support and maintenance of parish websites at a cost of approximately £12 per month.
It was noted that the Parish Council had a legal duty to provide an accessible website in order to display minutes, agendas and financial documents. The Clerk was currently responsible for entries on the website, this being time consuming and complicated.
Members felt that the service would be invaluable and Resolved that the Council’s interest in the scheme be conveyed to LALC.
Councillor Mrs S Bates had indicated interest in attending courses on Social Media for Councils, Attracting new Councillors and Engaging young people. There would be a charge for these courses but would be within the training budget. That Councillor Mrs Sarah Bates attend these courses unanimously Resolved.
An offer had been received WLDC Community Defibrillator Service to provider a maintenance service for the defibrillator at a cost of £100 per annum which covered the following:-
Replacement battery and electrode pads following expiration
Replacement battery and electrode pads as required following device deployment
A loan device, (within 24 hours of deployment) until the original device is located and checked
Quarterly maintenance check
Access to online status reporting tool
Cabinet heater and lock repair or replacement
Access to useful resources and events.
The Chairman and Clerk had taken up this offer under delegated powers.
Members fully supported this decision.
43 – 21/22 CHAIRMANS REPORT
The Chairman stated that he looked forward to the meeting with LCC re the pedestrian crossing.
A query was raised as to whose ownership was the piece of land of the former depot site for the LEB, between the drain and highway. The Clerk was asked to make enquiries.
44 – 21/22 DATE OF NEXT MEETING
Monday 6 September 2021 7.30pm – Bramham Lounge, Sudbrooke Village Hall.