December 2021 Minutes
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 6 DECEMBER 2021 IN THE VILLAGE HALL, SUDBROOKE
PRESENT: Councillors John Taylor (Chairman), Mrs Sarah Bates (Vice Chair), Susan Pullen, Vernon Stuffins, Mike Taylor, Chris Thatcher
Christine Myers (Clerk)
County Councillor Ian Fleetwood, District Councillor Mrs Anne Welburn
91 – 21/22 PARISHONERS ITEMS – None raised.
92 – 21/22 APOLOGIES
Councillor Keith Johnson
93 – 21/22 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA – None declared.
94 – 21/22 COUNTY/DISTRICT COUNCILLORS REPORTS
District Councillor Welburn stated that she hoped that some of the CIL monies from the new development off Stocking Way, would be diverted to the new pedestrian crossing.
95 – 21/22 NOTES OF MEETING HELD ON 1 NOVEMBER 2021 FOR APPROVAL AND TO BE SIGNED AS MINUTES BY THE CHAIRMAN
That the minutes be signed as a correct record unanimously Resolved.
96 – 21/22 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting
*Sent to residents email list
27.10.2021 – WLDC Parish News
27.10.2021 - Notice of invitation to Planning Committee for planning application 143260
28.10.2021 – LCC Town and Parish newsletter October 2021
*28.10.2021 - Local Transport Plan – Consultation
28.10.2021 – One year on – Lincoln Eastern Bypass survey launch 1.11.2021
*1.11.2021 – LCC Highways Newsletter
1.11.2021 – LCC Parish Council newsletter
2.11.2021 – LALC weekly E News
4.11.2021 – WLDC Illuminate 2021
*7.11.2021 – Nettleham Police Team newsletter
8.11.2021 – The Chase play equipment inspection reports, 17.9.2021, 27.9.2021, 12.10.21
*8.11.2021 – CC I Fleetwood’s Brief
9.11.2021 – LALC weekly E News
*12.11.2021 – Nettleham Medical Practice Winter newsletter
16.11.2021 – LALC weekly E News
17.11.2021 – email from Website Administrator re JADU Control Centre for LCC Websites
19.11.2021 – Civility and Respect newsletter
23.11.2021 – LALC Weekly E news
29.11.2021 - LALC Weekly News
*29.11.2021 – Nettleham Police Team Newsletter
30.11.2021 – LALC Weekly E news
30.11.2021 – ICO News
B Pedestrian Crossing – Nothing further to report.
C Community Speedwatch – To consider the purchase of a solar speed indicator device as recommended by Lincolnshire Road Safety Partnership following assessment of the site – Councillor Mrs Sarah Bates reported that the equipment could not be fitted to a lamp post and would require its own post at a cost of £200 plus fixing. Cost of device £1969.00.
That the Parish Council purchase an Evolis speed indicator device proposed, seconded and unanimously Resolved.
D Bollard/fencing at The Chase – report of meeting with Principal Engineer, Chairman and Clerk. The Chairman reported the site meeting held when the Principal Engineer gave assurances that a gate would be fitted across the entrance to The Chase. It was noted that this was now in situ.
E Possibility of registering a permissive path – Notification received from Nettleham Parish Council that they were in favour of extending the path from Nettleham to Greetwell. It was noted that directional posts would be required at an approximate cost of £200 for which Greetwell PC would be responsible for providing. That these be paid for from the Contingency Fund unanimously Resolved.
The path would also be required to be approved by the landowner to which Nettleham Parish Council were approaching.
F To consider using Facebook for the Parish Council – Councillor Mrs Sarah Bates had attended a course through LALC on Using Facebook for Parish Councils.
County Councillor Ian Fleetwood offered to assist Councillor Bates in administering the Facebook page. Members agreed unanimously.
G Queens Platinum Jubilee – Further suggestions for event – A suggestion made was to plant trees on a small area of unused land near to the bypass just off the A158. Councillor Mrs Sarah Bates to look into this further in order to seek permission from the landowner.
97 – 21/22 THE CHASE PLAY AREA
To ratify Clerks actions in authorising new gate closure for play area at a cost of £60.00 – unanimously Resolved.
98 – 21/22 TO CONSIDER QUOTATION FOR GRASS CUTTING/GROUNDS MAINTENANCE FOR THE 2022 SEASON
A quotation for the grounds maintenance contract had been received from current contractors Glendale Countryside Ltd. Members considered the quotation and it was unanimously Resolved that the company were local and reliable and should continue with the grounds maintenance for the next season in conjunction with the quotation.
99 – 21/22 TO AGREE TO JOIN THE LALC TRAINING SCHEME FROM 1.12.2021 TO 31.3.2021 IN ORDER TO SAVE COSTS ON TRAINING
The cost for joining for this period would be £40.00 excluding VAT – this was less than the new councillor training courses booked. That the Council join the LALC training scheme until the financial year end unanimously Resolved.
100 – 21/22 FINANCE
A Accounts for payment:-
| Glendale Countryside – Grounds maintenance The Chase, Westfield Ave roundabout, Village Gateways - £159.50 net, £31.90 VAT = £191.40 gross Sudbrooke Village Hall – room hire December - £15.00 Sudbrooke Village Hall – Room Hire January 10th meeting - £15.00 LALC – Joined Annual training scheme – 1.12.21 – 31.3.21 = £40.00 net, £8.00 VAT = £48.00 Mrs C Myers – expenses November – Use as home as office £13.00, Mileage - £5.40 = £18.40 Staff costs – Salary/tax/pension = £489.64. (To be paid 31.12 2021) |
That the above payments be made by Bacs unanimously Resolved. Councillor John Taylor to authorise.
Income – VAT Refund £199.42
B Request for donation – Citizens Advice Lindsey – That the Parish Council not make a donation unanimously Resolved.
C To discuss and agree the Precept upon West Lindsey District Council 2022/23 - The costs were discussed for the next financial year as follows:-
|
Clerks salary/pension - £6125.00 Clerks’ expenses - £400.00 LALC membership - £265.00 LALC website maintenance - £180.00 Room hire for meetings - £165.00 Stationery/computer cartridges - £120.00 LALC training courses - £100.00 Information Commissioner fee - £35.00 Insurance - £250.00 Internal Audit fees - £100.00 Flower tubs - £50.00 Newsletter - £250.00 Contingency fund - £700.00 Defibrillator service charge - £100.00 Parish enhancement projects - £2000.00 Grounds maintenance - £500.00
Total £11,430.00 - Less £100 to be deducted from The Chase account for administration. |
That the Parish Council precept upon West Lindsey District Council the sum of £11,330.00 for the financial year 2022/23 unanimously Resolved.
101 – 21/22 PLANNING
A Application 143954 – outline planning application for erection of 3 dwellings with access to be considered and not reserved for subsequent applications – land north of Wragby Road East - No objections to this application other than to express some concern that it is an additional access onto the already very busy A158.
B Application 143985 – Request for a scoping opinion for a new water pipeline – Elsham to Lincoln – no objections.
102 – 21/22 CLERKS REPORT - Nothing further to report.
103 – 21/22 CHAIRMANS REPORT - Nothing further to report.
104 – 21/22 DATE OF NEXT MEETING
Monday 10 January 7.30pm, Bramham Lounge, Sudbrooke Village Hall.
105 – 21/22 TO RESOLVE TO MOVE INTO CLOSED SESSION TO DISCUSS STAFFING MATTERS/CLERKS REVIEW
Unanimously Resolved. County Councillor Ian Fleetwood and District Councillor Mrs Anne Welburn left the meeting.