February 2021 Minutes (14th)
MINUTES OF THE REMOTE MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 14 FEBRUARY 2021
PRESENT: Councillors John Taylor (Chairman), Mrs Sarah Bates (Vice Chairman),
Keith Johnson, Mike Taylor, Chris Thatcher
Clerk Christine Myers
102 – 20/21 PARISHIONERS ITEMS
It was reported that the bollards at the junction of Westfield Drive and the A158 were not working. It was felt that as the bollards were very worn, they were not illuminating brightly. The Clerk would report this.
Members also discussed the dark junctions at Greetwell Lane and Lodge Lane with oncoming traffic having difficulty in picking out the turning point.
That a request be made to LCC Highways to provide illuminated bollards at the junctions of Greetwell Lane and Lodge Lane and consider replacing the bollards at the junction of Westfield Drive unanimously Resolved.
103 – 20/21 TO RECEIVE APOLOGIES AND REASONS GIVEN
County Councillor Ian Fleetwood.
104 – 20/21 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
105 – 20/21 NOTES OF MEETING HELD ON 1 FEBRUARY 2020 FOR APPROVAL AND TO BE SIGNED BY THE CHAIRMAN AS MINUTES
That the notes be signed as minutes unanimously Resolved.
106 – 20/21 HIGHWAY MATTERS – WRAGBY ROAD EAST FOOTPATH – REQUIREMENT FOR CUTTING BACK VERGE CAUSING NARROWING OF FOOTPATH
Reply from LCC Highways ‘We are sorry but we are not taking immediate action with this report. The cycleway/footway is included within a driven monthly safety inspection and any defects seen by the inspecting officer that meet Lincolnshire County Councils intervention criteria will be made safe in accordance with policy. The request to have the same route sided of overgrown verge/vegetation has been passed to the relevant department for inclusion within future machine siding work program if deemed necessary following assessment’ – State changed to No further action.’
107 – 20/21 CORRESPONDENCE RECEIVED SINCE LAST MEETING
*Circulated to resident’s email group
*22.1.2021 – WLDC Litter Picking Initiative
25.1.2021 – LALC E news
1.2.2021 – 20 mph 20’s plenty
1.2.2021 – LCC Town and Parish News
2.2.2021 – WYPF Pension Matters
3.2.2021 – LCC Highways News
4.2.2021 – Lincs Infor Bus Updates
4.2.2021 – ICO Update
*5.2.2021 – CC Ian Fleetwood’s brief
108 – 20/21 THE CHASE PLAY AREA – REPORT ON VEHICULAR DAMAGE/REQUEST TO GALLIFORD TRY FOR REINSTATEMENT OF BARRIERS
The safety barrier at the entrance to the open space from Hawthorn Road had been removed enabling vehicles to enter causing rut damage to the grass.
An urgent site meeting to address the matter had been held with the Project Director, Site Foreman, the Chairman and Clerk when it was agreed that a temporary barrier would be installed to prevent vehicular access.
It was noted that realigning of the fence to tie in with the contracted works would be taking place and agreed that a removable bollard could be fitted in the centre of the pathway by the contractors. The Project Manager also stated that hoped that he could arrange some shrub or tree planting along the fence to enhance the area.
109 – 20/21 FINANCE
a. To ratify donation of £50 to a nominated charity via LALC in appreciation for IT work carried out on the new legally required website – Members had considered the work and time taken in setting up the new website training and ongoing support to the Clerk, which some Councils had paid up to £1,000 for, and Greetwell’s having been set up at no cost to the Council.
LALC had suggested that Councils may wish to give a donation in acknowledgement of the work to be split between two charities and administered by LALC. Due to the short timescale agreement had been made by email that the Parish Council donate £50.00.
This action was unanimously Resolved.
b. To consider request from Citizens Advice Lindsey for a grant donation – That a donation not be made unanimously Resolved.
c. Bank Reconciliation to 31.12.20 – This had been circulated by the Clerk to all members and was noted.
d. Budget against spent to 31.12.20 – This had been circulated by the Clerk to all members and noted that Council’s spend was within budget.
e. To consider Parish Council using on-line banking – After careful consideration it was felt that on-line banking was the way forward for the Council.
Councillors John Taylor, Mrs Sarah Bates and the Clerk to have access to the online banking and it requiring two authorisations.
The consideration of payments made by the Council would remain as current, in line with Financial Regulations.
That the Clerk arrange for on line banking and the above be agreed unanimously Resolved.
f. To ratify accounts paid in January and February 2021
EKM – play equipment inspections - £80.00 net, £16.00 VAT, £96.00 Gross
Mrs C Myers, Clerks expenses (December) - £24.09
Mrs C Myers Salary/pension payments (January)
Mrs C Myers – Clerks expenses (January)
Mrs C Myers – Salary/pension payments (February)
Mr I Luff – Bus Shelter window/notice board cleaning - £30.00
LALC - Donation for website - £50.00
That the above payments be ratified for payment unanimously Resolved.
Income received - WLDC – DC Anne Welbourn’s Community Fund - £341.09
110 – 20/21 CLERKS REPORT
The Clerk reported as follows:-
a. That the bus shelter windows and notice boards had been cleaned at a cost of £30.00
b. The Census would be held on 21.3.2021 and assistance with advertising had been requested. Posters had been displayed in the notice boards in North Greetwell.
c. An application for co-option to the Parish Council had been made and this would be an agenda item for the next meeting.
d. The Clerk requested the carry-over of 5 days leave into the next annual leave year. This was granted by members.
e. That she had some items that could be included in a Greetwell News. Members asked that this be produced.
111 – 20/21 CHAIRMANS REPORT
Nothing to report.
112 – 20/21 DATE OF NEXT MEETING
Monday 1 March 2021 7.30pm, to be held by Zoom.