September 2024 Minutes
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD AT 7.30PM ON MONDAY 2 SEPTEMBER 2024 IN THE SUDBROOKE VILLAGE HALL
PRESENT: Councillors Mrs Sarah Bates [Chair], Mrs J Dimelow, Ms Sue Pullen, Vernon Stuffins, Mike Taylor, Chris Thatcher
Mrs Christine Myers [Clerk]
56 – 24/25 PARISHIONERS ITEMS
It had been drawn to the attention of a Councillor that the pathway at ‘old’ Greetwell was very narrow due to ingress of grass from the verge and an overhanging hedge. The Clerk would report this on Fix My Street.
57 – 24/25 TO RECEIVE APOLOGIES AND REASONS GIVEN
John Taylor [Chairman], District Councillors Maureen Palmer and Trevor Bridgwood.
Reasons given accepted, unanimously Resolved.
58 – 24/25 TO RECEIVE DELARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
59 – 24/25 NOTES OF MEETING HELD ON 2 JULY 2024 AND EXTRAORDINARY MEETING HELD ON 16 JULY 2024 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as minutes, proposed by Councillor Ms Sue Pullen, seconded by Councillor Chris Thatcher.
60 – 24/25 COUNTY AND DISTRICT COUNCILLORS’ REPORTS IF RECEIVED
Report received from DC Trevor Bridgwood received re crime in the Cherry Willingham area and emphasising that in order to increase the number of Police Officers allocated to Neighbourhood Policing in our parishes that residents need to report any crime they see or are affected by.
DC Bridgwood also reported that concerns had been raised in recent months about a Battery Electric Storage System [BESS] site and that this had been discussed by the WLDC Overview and Scrutiny Committee and was subject to further investigation.
61 – 24/25 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting . *Sent to resident’s email list
*9.7.2024 – Result of Poll – Election of a member of Parliament for Gainsborough County
*12.7.2024 – Community Event in Gainsborough – Step Fusion – 23.7.2024
*17.7.2024 – Call Connect Summer promotion
17.7.2024 - Central Lincolnshire Design Code Parish/Town Council Events – September 2024
18.7.2024 - Police Engagement sessions notes held on 17.7.2024
28.7.2024 - LCC POW Cutting Programme
30.7.2024 - Notice of Consultation of Minerals and Waste Plan - Tuesday 30 July 2024
- Tuesday 24 September 2024.
31.7.2024 - The Chase Play area inspection report
6.8.2024 - WLDC New Neighbourhood Development Fund
9.8.2024 - Local Nature Recovery Strategy for Greater Lincolnshire
*9.8.2024 - WLDC Parish News
15.8.2024 - Central Lincolnshire Design Code Parish/Town Council Events – September 2024
B Community Speedwatch – The new Speed Indicator Device had now been fitted by County Councillor Ian Fleetwood and a member of Cherry Willingham Parish Council, thanks of which
were extended to both.
C Request for continuation of footpath from north side of A158 to link up with Nettleham – Nothing further to report.
D Land at The Chase purchased by LCC – additional legal requirements – Correspondence had been received requesting additional information on the transfer and this had been dealt with by the Clerk.
62 – 24/25 PLAY EQUIPMENT AT THE CHASE
A Vandalism at The Chase of broken Rocker – This had been dealt with promptly by the Chair and the Play Equipment Inspector and the Rocker repaired. The matter had been referred to the Police and a claim made to the Parish Council insurance company.
It was noted that on weekly visual inspections that the Gate entering from Hawthorn Road was constantly being propped open on the adjoining fence. This had been reported previously to LCC with ‘no action’ being reported.
It was felt however that this was a safety issue, the gate having been placed in situ to prevent children running on to the road and the Clerk had referred the matter to County Councillor Ian Fleetwood for further perusal with the LCC Highways Team.
B To receive the Annual RoSPA Play Equipment Inspection Report - That this report be forwarded to EKM Ltd for assessment of any items that required attention unanimously Resolved.
63 – 24/25 TO CONSIDER ADOPTION OF HEALTH AND SAFETY POLICY
The Clerk had circulated a specimen Policy for consideration. That this be adopted for Greetwell Parish Council proposed by Councillor Mike Taylor, Seconded by Councillor Mrs Sarah Bates.
64 – 24/25 TO CONSIDER ARRANGEMENTS FOR THE CHRISTMAS TREE LIGHTING – 4.00PM 30.11.2024
• The Choir had been booked
• Donation of mince pies from the garage offered
• Mulled wine – Clerk to purchase
• Sweets and Children’s drinks – Councillor Mrs Sarah Bates to purchase
It was agreed that additional lights be purchased for the trees on the roundabout on Westfield Avenue.
That a sum of £250.00 be used from the Greetwell Events fund for the lights and the event and that a bucket for donations be available which would be banked in the Events fund for future parish events. Proposed by Councillor Mrs Sarah Bates, seconded by Councillor Chris Thatcher and Resolved.
65 – 24/25 PLANNING – REFORMING OF NEIGHBOURHOOD PLAN GROUP
Councillors Mrs Sarah Bates reported that there had been some offers of assistance from Parishioners and it was hoped that the Group would reform. Councillor Mrs Sarah Bates was also undertaking training on the production of Neighbourhood Plans.
66 – 24/25 FINANCE
A To ratify the approval of payments made during August and those due for payment -
Accounts paid July/August
Glendale Countryside – The Chase weed treatment and grass cutting £89.70, grass cutting North Greetwell £136.52,- VAT £45.24, £271.46 gross
Ms Sue Pullen, reimbursement for purchase of No dog signs at The Chase - £7.98 net, £1.68 VAT, £9.58 gross
Mrs C Myers – Reimbursement for purchase of 4 cartridges - £35.96 net, £6.54 VAT, £39.86 gross
Sudbrooke Village Hall – Room hire 16.7.2024 - £13.00
Tesco – Phone - £8.00 direct debit
Mrs S Bates purchase of plants for planters on Wragby Road - £37.40 net, £7.50 VAT, £45.00 gross
Mrs S Bates – Purchase of paper plates for D Day 80 Event - £3.98
Tesco – Phone £8.00 Direct Debit August
Mrs J Dimelow - plants for Westfield Drive Tubs - £32.95
Sudbrooke Parish Council – shared cost of Clerk’s attendance at Summer Conference - £20.00
Play Safety – Annual RoSPA inspection at The Chase - £82.00 net, £16.40 VAT, £98.40 gross
Glendale Countryside – Grass cutting at The Chase/verges/ Westfield Avenue roundabout - £207.68 net, £41.54 VAT, £249.22 gross
Staffing costs - £695.
Mr I Fleetwood – fixings for Speed Indicator device - ££8.32 net, £1.67 VAT, £9.99 gross
Mr I Fleetwood – fixings for Speed indicator device - £15.82 net, £3.17 VAT, £18.99 gross
Accounts to pay
Sudbrooke Village Hall – October room hire - £13.00
Sudbrooke Village Hall – November Room hire - £13.00
Sudbrooke Village Hall – December room hire - £13.00
Mrs C Myers – Expenses July and August – Mileage - £21.60, Use of home as office £13.00 = £34.60
Staffing costs - £695.31
Information Commissioner – Annual Registration - £35.00 direct debit
That the above accounts be ratified for payment either paid or to be paid proposed by Councillor Mike Taylor, seconded by Councillor Chris Thatcher.
B Income
HMRC VAT Return - £291.40
C Bank balances at 30.8.2024
Current Account - £661.86
The Chase - £5,375.56
Deposit Account - £21,000
67 – 24/25 CLERKS REPORT
• The Clerk reported that she had pursued the insurance excess payment of £125.00 from the claim for the damaged SID last November. She had received confirmation that this would be paid to the Parish Council, thus there being no financial loss by the Parish Council for the damage caused.
• The planter had been moved from near to the parish gates on Wragby Road East to adjacent the bus shelter and was currently looking very colourful.
• That she had attended Code of Conduct training on 17.7.2024 and it was emphasised that Councillors were responsible for checking that their Register of Interest forms held correct information.
• That she had attended the LALC Seminar in July, joining sessions on AI and Health and Safety.
• That the bus shelter by Glendale was very dirty and that the parish gates required cleaning. That Glendale be asked to clean both the shelter and gates unanimously Resolved.
• That there was 2 ½ hours left of website time, there being quite allot of time used at the beginning of the financial year with the Audit details and Annual Parish meeting agendas/minutes etc.
68 – 24/25 CHAIRMAN’S COMMENTS
No additional comments
69 – 24/25 DATE OF NEXT MEETING
7 October 2024 7.30pm, Bramham Lounge, Sudbrooke Village Hall.
That the notes be signed as minutes, proposed by Councillor Ms Sue Pullen, seconded by Councillor Chris Thatcher.