July 2024 Minutes
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD AT 7.30PM ON MONDAY 1 JULY 2024 IN THE SUDBROOKE VILLAGE HALL
PRESENT: COUNCILLORS JOHN TAYLOR (CHAIRMAN), MRS SARAH BATES (VICE CHAIR), MRS SUE PULLEN, VERNON STUFFINS, MIKE TAYLOR, CHRIS THATCHER
COUNTY COUNCILLOR IAN FLEETWOOD, DISTRICT COUNCILLORS TREVOR BRIDGWOOD, MAUREEN PALMER
CLERK MRS CHRISTINE MYERS
41 – 24/25 PARISHIONERS ITEMS
Comments had been received from two residents regarding the positioning of the new planter near to the parish gates, stating that the planter restricted their view when reversing onto the A158 from their drives. This would be discussed later in the meeting as an agenda item
A resident had requested more ‘No dogs’ signs at The Chase as it appeared that dogs were being exercised inside the play area. Agreed that two signs be purchased for display on the inside of the play area.
42 – 24/25 TO RECEIVE APOLOGIES ANED REASONS GIVEN
Councillor Mrs J Dimelow – Reason given accepted.
43 – 24/25 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
44 – 24/25 NOTES OF THE MEETING HELD ON 3 JUNE 2024 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as Minutes proposed by Councillor Sue Pullen, Seconded by Councillor Chris Thatcher.
45 – 24/25 COUNTY AND DISTRICT COUNCILLOR’S REPORTS
County Councillor Ian Fleetwood congratulated the organisers for a successful D Day event.
District Councillor Bridgwood confirmed that the new planning portal was now functioning and would shortly be accessible on mobile phones.
DC Bridgwood also commented on the battery storage application (BESS) at Reepham and the Lincolnshire Fire and Rescue’s Report.
DC Maureen Palmer reported that there would be works to create a new footpath from Little Cherry to the LEB during August at a cost of 640k.
46 – 24/25 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting:-
6.6.2024 - LCC Rights of Way Survey – Chairman to complete
10.6.2024 - Current Crime Stats – Lincolnshire Police
11.6.2024 - PKF Littlejohn - LI0158: Receipt of documents – notification of exempt status, 2024
15.6.2024 - Notification from Play Safety of Annual Inspection of play equipment to be carried out during August 2024
20.6.2024 – Royal British Legion acknowledgement for donation from D Day 80 Event
20.6.2024 – Help for Heroes acknowledgement for donation from D Day 80 Event
B Greetwell’ s Summer Event for D Day 80 – report on event – The event had been a successful afternoon. It was understood that the residents of Westfield Avenue were to organise a similar event next year but did not want the involvment of the Parish Council.
C Community Speedwatch – The post had been installed for the speed indicator device.
D Request for continuation of footpath from north side of A158 to link up with Nettleham – Both the Chairman and County Councillor Ian Fleetwood would send an email to LCC Highways regarding this request.
E Land at the Chase purchased by LCC – Nothing further to report. Should documentation be received during August when there was no Parish Council meeting the Chairman and Vice Chair were given authority by fellow members to deal with the correspondence accordingly. Proposed by Councillor Mike Taylor, seconded by Councillor Vernon Stuffins and Resolved.
47 – 24/25 TO DISCUSS THE MOVING OF THE NEW PLANTER ON WRAGBY ROAD EAST FOLLOWING REQUEST FROM LCC/RESIDENTS
LCC Highways had suggested that due to comments by residents the planter should be moved. The Licence of authority for a planter in that location from 2014 had been sent to LCC and a reply awaited.
48 – 24/25 HR/STAFFING
A To confirm three councillors responsible for HR/Staffing with delegated responsibility -
That Councillors Mrs Sarah Bates, Sue Pullen and Mike Taylor have delegated responsibility for staffing proposed by Councillor John Taylor, seconded by Councillor Chris Thatcher and Resolved.
To consider adopting the LALC Staffing Terms of Reference – These had been circulated to all members. That they be adopted for Greetwell Parish Council proposed by Councillor Mrs Sarah Bates, seconded by Councillor Vernon Stuffins and Resolved.
49 – 24/25 PLANNING – NEIGHBOURHOOD PLAN GROUP REFORMING
Councillor Mrs Sarah Bates had contacted previous members of the Neighbourhood Plan Group and some had offered to rejoin the Group. It was noted that a Consultant would be required to assist with the formation for the Plan but that grants were available to pay for this.
50 – 24/25 FINANCE
A Accounts paid
Glendale Countryside – The Chase £44.13, Westfield Ave roundabout £21.42, Verge cutting £98.00 . VAT £32.71 Gross £196.26
Colour Me Happy Face Painting and Glitter Tattoos – D Day Event 80 face painter - £135.00
B Accounts for payment
Signs Express – plaque for seat - £41.18 net, £8.24 VAT, £49.42 gross
Mrs C Myers – Reimbursement for first month’s payment for PC mobile phone
WLDC – Defibrillator maintenance service - £88.33 net, £17.67 VAT, £106.00 gross
LALC – Additional 3 hours website maintenance - £54.30, £10.80 VAT, £64.80 gross
Mrs C Myers – Clerks expenses = £23.80
Staffing payments - £695.31
That the above payments either paid or to be paid be ratified unanimously Resolved.
C Income
Face Painter - £45 (Events fund)
D To receive Bank Reconciliation – This had been circulated to members and was noted.
51 – 24/25 CLERKS REPORT
The Clerk had purchased the mobile phone specifically for Parish Council use (minute 121– 23/24) – number 07599 244251 at a cost of £8.00 per month on a two-year contract from Tesco. The payments would be monthly by Direct Debit from the second payment.
The gate at The Chase was continually being wedged open again. Following the ‘No action’ by Fix My Street the Clerk had referred the matter to the Officer who had arranged the original installation requesting that a post or Bollard be fixed to the footpath in order for the gate to not be propped open against the fence.
52 – 24/25 CHAIRMANS REPORT
Nothing to report
53 – 24/25 DATE OF NEXT MEETING
2 September 2024, 7.30pm, Sudbrooke Village Hall