January 2024 Minutes
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD AT 7.30PM ON MONDAY 8 JANUARY 2024 IN THE SUDBROOKE VILLAGE HALL
PRESENT: Councillors Mrs Sarah Bates (Chair), Mrs Jo Dimelow, Ms Sue Pullen, Vernon Stuffins, Chris Thatcher
District Councillor Maureen Palmer,
Notes taken by the Chair in the absence of the Clerk.
128 – 23/24 PARISHIONERS ITEMS
• It was noted that there had been reports on social media of an increase in setting off of fireworks in the parish. The Parish Council agreed to take no action at present.
• Reports received of increased amount of dog fouling on footways. It was noted that there were posters in the noticeboards requesting to keep the area clean and sufficient bins but that this was the dog owner’s responsibility.
• Reports also received of parking on footways which, whilst inconvenient to footpath users is not illegal.
129 – 23/24 TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN
Councillor John Taylor, District Councillor Trevor Bridgwood, Clerk Mrs Christine Myers (Illness)
That all reasons be accepted unanimously Resolved.
130 – 23/24 TO RECEIVE DECLARATIONS ON ANY ITEMS ON THE AGENDA
Councillor Vernon Stuffins declared an interest in item 8 – Reepham Neighbourhood Plan, as a resident of Reepham.
131 – 23/24 NOTES OF MEETING HELD ON 4 DECEMBER 2023 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as minutes proposed by Councillor Vernon Stuffins, seconded by Councillor Ms Sue Pullen and unanimously Resolved.
132 – 23/24 COUNTY/DISTRICT COUNCILLORS REPORTS
No reports made.
133 – 23/24 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting.
*Sent to residents’ email list
*4.12.2023 - Bus/Call Connect timetables for Christmas period
4.12.2023 - Greater Lincolnshire Devolution Consultation 4.12.2023 – 29.1.2024
11.12.2023 – LCC Town and Parish Newsletter
14.12.2023 – Play area inspections The Chase, 17.11.2023, 1.12.23, 14.12 2023
*15.12.2023 - Acknowledgement from Air Ambulance re donation from Christmas tree event for receipt of £208.27
B Community Speedwatch – Nothing further to report - Siting of post awaited for the new Speed Indicator Device
C New Puffin Crossing – flooding issues – it was noted that Officers had been seen to be assessing the site.
D Request for continuation of footpath from north side of A158 to link up with Nettleham – No update to report.
134 – 23/24 POLICE MATTERS – CORRESPONDENCE FROM COMMUNITY INSPECTOR RE FUTURE MEETINGS
Correspondence received stated that meetings with Parish Councillors would be held early in the new year.
Two days of action targeting the fatal 5 for road traffic accidents (Speeding, mobile phones, seat belts, drink/drug drive and driving without due care and attention) was conducted by a local Police Constable and a number of others from NPT and the Roads Policing Unit. These two days of action resulted in:
Approximately 90 vehicles were stopped, all of which had committed a form of moving traffic offence.652 VDRS/TORS have been issued.
78 Breath Tests have been conducted - No Positive Roadside Tests
2 Drugs Wipes
16 Drivers issued with letters from the Community Speed Watch Teams within the Neighbourhood Policing Area
3 Drivers issued with either Speed Awareness Courses or Conditional Offers from the Road Safety Partnership
17 Pieces of Op Limit intelligence with known offenders, reviewed and passing patrols conducted
6 Pieces of intelligence submitted.
135 – 23/24 PLANNING - REEPHAM NEIGHBOURHOOD PLAN – TO CONSIDER REVISIONS AND TO MAKE ANY COMMENTS
Councillor Vernon Stuffins declared an interest in this item and took no part in the discussion.
That no comments be submitted unanimously Resolved.
136 – 23/24 FINANCE
A Accounts for payment
Already approved but not paid:-
Mrs C Myers – expenses October - £17.50
Sudbrooke Parish Council – shared cost of networking day - £10.00
To be paid:-
Elan City – Speed Indicator Device – £2,150 net, £430.00 VAT = £2580.00 gross
Mrs C Myers – Expenses – Use of home as office £13.00, mileage £5.40 = £18.40
WLDC - Defib maintenance - £83.33 net, £16.67 VAT = £100.00 gross
EKM – maintenance, repairs, play area inspections - £1,175.50 net, £235.10 VAT = £1,410.60 gross
Mrs B Solly – Internal Audit fee - £40.00
Staffing costs – 1074.66
Sudbrooke Village Hall Committee – Room hire February
Sudbrooke Village Hall Committee – Room hire March
That the above payments be made unanimously Resolved.
B Bank Reconciliation – The Clerk had prepared and circulated the Bank Reconciliation to 31.12.2023 which was signed by the Chair.
C To agree which fund the expenditure for the Christmas tree lights should be taken from – CILS, Events Budget, Contingency – That the Christmas tree lights be paid from CILs as per the Christmas tree, unanimously Resolved.
137 – 23/24 CLERKS REPORT
The Clerk had submitted a reported as follows:-
Following detail received from WLDC it would appear that the parish Precept had increased by 3.25%.
The vacancy for a Councillor was being advertised and if application(s) received co-option could take place at the February meeting of the Council.
138 – 23/24 CHAIR’S COMMENTS
The Chair had received a report from the Internal Auditor stating:-
‘I have carried out the interim Audit of the Council accounts to the 31st October 2023.
From the checks that I have performed, I can conclude that the accounts have been maintained to the highest of standards. I thank the Clerk for her careful attention to them and the time she has taken to complete them to this standard. I have looked at bank statements and reconciliations, income and expenditure, invoices, payments, fixed asset register, risk assessments and the minutes of the meetings. The checks that the Clerk has put in place over recent months are correct and meet all responsibilities for audit.’
The Chair acknowledged with thanks the work of the Clerk.
The Chair also asked members if an event should be held in the parish to celebrate D Day 80. It was agreed that the thoughts of residents be sought.
Discussion took place as to whether a memorial wreath should be laid in Greetwell Church on Remembrance Sunday.
139 – 23/24 DATE OF NEXT MEETING
Monday 5 February 2024, Bramham Lounge of Sudbrooke Village Hall.