June 2020 Agenda
GREETWELL PARISH COUNCIL
parishes.lincolnshire.gov.uk/Greetwell/
Mrs C M Myers
Clerk to the Council
94 Jubilee Close
Jubilee Park
Cherry Willingham
Lincoln
LN3 4LD
Tel: 01522 750531
Email: greetwellparishcouncil@gmail.com
Following amended legislation allowing Council meetings to be held remotely in light of the Covid 19 situation a Whats App video conferencing meeting of Greetwell Parish Council will be held on Monday 1 June, 2020 at 7.00pm at which the business listed in the agenda below will be transacted.
The meeting is public and if a resident would like to be able to join the meeting please contact the Clerk no later than midday on Monday 1 June.
Many items that parishioners raise can be dealt with outside of a meeting. It would therefore be helpful that if a resident has something to raise this is brought to the attention of the Clerk in advance of the meeting.
AGENDA
1. Parishioners Items
2. To receive apologies and reasons given.
3. To receive declarations of interest on any items on the agenda.
4. Co-option to Councillor if any applications received
5. Notes of meeting held on 2nd March 2020 for approval and to be signed as minutes by the Chairman when convenient.
6. Resolve to formally ratify en-bloc as follows: Covid 19 Contingency Planning decisions as originally agreed by e-mail on 20.3.2020 by all members before amended legislation allowed for meetings to be held remotely:
- To recognise that no business, meeting, service provision is of any importance above that of public and personal safety. As such all scheduled public meetings will be cancelled for an initial 4 month period (or as circumstances permit).
- That the Parish Council gives delegated authority to the Clerk (in consultation with the Chairman and Vice Chair) to suspend any relevant Standing Order or Financial Regulation as necessary to ensure the smooth running and operation (wherever possible) of the Parish Council for no longer than 4 months (or as circumstances dictate) with the Clerk to compile and maintain a list of such suspensions and reasons which will be presented to a future meeting of the Parish Council.
- That as the cancellation of meetings has a direct impact on the Annual Meeting of the Parish Council (scheduled for 5th May 2020) the roles of the Chairman and Vice Chair will remain the same until a suitable and safe public meeting is called and held.
- That as the cancellation of meetings has a direct impact on the holding of the Annual Parish Meeting (scheduled for 6th April 2020) the Parish Council will hold such meeting at a future date.
- It is noted that whilst the above decisions are contrary to existing legislation (as of 20th March 2020) the Parish Council has made these decisions in order to place public safety at the forefront.
- That the Clerk along with those elected members with delegated responsibility for the authorising and signing of cheque payments put measures in place with robust transparency processes to ensure effective business continuation and to minimise impact on local service delivery with ratification by the Parish Council to be made at the earliest and safest opportunity.
- That notification of planning applications be forwarded to members via email and their responses collated. Delegated powers given to the Parish Clerk to collate responses and submit to WLDC on a majority basis.
- To keep elected members (via email/telephone calls) and members of the public (via the Parish Council website and notice boards (where/when relevant and practicable) updated on advice from
The World Health Organisation
Central Government & the NHS
Lincolnshire Resilience Forum (LRF/Emergency Planning Team
The National Association of Local Councils
The Lincolnshire Association of Local Councils
Any other recognised public or national body
7. To Resolve to formally ratify en-bloc the following decisions as approved by councillors by e-mail from 20.3.2020 due to the parish council being unable to meet due to Covid 19.
1. 24.3.2020 - To register for on-line banking
2. 25.3.2020 - Planning application 140663 – 129 Hawthorn Chase – first floor extension, sun room and garden wall – comments submitted to WLDC Planning – No objections
3. 25.3.2020 - Closure of play area at The Chase and continue with monthly inspections
4. 3.4.2020 - Payment of accounts for March 2020:-
- EKM Ltd - 4 play equipment inspections/small repair - £85.00net, £17.00 VAT = £102.00 Gross
- Nettleham Parish Council – Room hire - £15.00
- Glendale – Washing Gates - £38.00 net, £7.60 VAT, £45.60 gross
- Glendale – Cutting The Chase and Westfield Roundabout, strimming round the gateways - £64.00 net, £12.80 VAT, £76.80 gross
- Todds – stationery - £21.72 net, £4.34 VAT, £26.06 gross
- Mrs C Myers – expenses = £59.33
- Mrs C Myers – Salary and Pension contributions March 2020
5. 2.4.2020 - Application 140785 - 4 Lawley Close – Proposed side extension - Comments submitted to WLDC – No objections
6. 27.4.2020 – Payment of accounts for April 2020:-
- EKM Ltd – Play area inspections (3) and chain and bolting of gates - £80.00 net, £16.00 VAT £96.00 Gross
- Mrs C Myers - Salary and Pension contributions for April
- Mr C Myers – Clerks expenses – April 2020 = £15.75
7. 11.5.2020 – Application 141013 - 3 Stocking Way – single storey side extension. Councillors have been unable to meet formally to discuss the application. However all members have been contacted be me by email and wish your Council to note that they have no objections.
8. 19.5.2020 – Renewal of Parish Account Insurance policy
9. 19.5.2020 – Application 141013 – 3 Stocking Way – Single Side storey extension – No comments/objections.
10. 22.5.2020 – Payments of accounts for May 2020:-
- Lincolnshire Association of Local Councils – Annual membership - £244.86
- Came & Co – Insurance premium - £574.72
- Mrs C Myers – expenses = £11.85
- Mrs B Solly – Internal Audit - £40.00
- Mrs C Myers – Salary and Pension contributions for May 2020
8. Correspondence and reports:-
a) Compulsory purchase of land at The Chase by LCC – To grant authority to the Chairman, Vice Chair and Clerk to sign the required documents to complete the sale of the land.
b) Correspondence as on attached sheet
9. Finance
a) Bank Reconciliation to 31.3.2020
b) Audit 2019/20
i. Report from Internal Auditor for accounts 2019/20
ii. To consider and approve by Resolution the Certificate of Exemption from a limited assurance review
iii. To complete the Annual Governance Statement 2019/20
iv. To consider and approve by Resolution the Accounting Statements for 2019/20
10. Clerks Report
11. Chairman’s Comments
12. To consider a date for a future remote meeting of the Parish Council, subject to any restrictions
C M Myers
Clerk to the Council
Correspondence received since last meeting and circulated to members:
*Circulated to residents email list
2.3.2020 – Notice of LALC Networking event at Cranwell 19.3.2020
2.3.2020 – LALC Weekly News
5.3.2020 – LCC - Up to date monitoring of Heighington Road/Canwick Hill traffic signals
5.3.2020 – New Transport strategy for Lincoln
5.3.2020 – Information from the ICO
6.3.2020 – WYPF Pension Matters
10.3.2020 – LALC Weekly News
11.3.2020 – WLDC Parish News
12.3.2020 – Police and Crime Commissioner annual statement
*12.3.2020 – CC Ian Fleetwood’s March Report
16.3.2020 – LCC Towns and Parish News – Covid 19
16.3.2020 – Message re WLDC consulting on Dog Fouling Order
23.3.2020 – LCC Enquiry re local Community Room availability
24.3.20202 – LALC weekly News
24.3.2020 – LALC Weekly News
24.3.2020 – Information re audit from - PKF Littlejohn
26.3.2020 – Information from the ICO
27.3.2020 – Update from the Community and Volunteer Coordination Cell (CVC)
28.3.2020 – CVC update 7
29.3.2020 – CVC update 7
30.3.2020 – CVC Update 8
31.3.2020 – LALC Weekly News
1.4.2020 – LCC re essential highway services during Covid 19 outbreak
1.4.2020 – WYPF Pension Matters
3.4.2020 - Lincolnshire Resilience Forum update
3.4.2020 – Notification from NALC that meetings may be held remotely.
8.4.2020 – Neighbourhood Planning Locality – Changes due to Covid 19
10.4.2020 – Lincolnshire Resilience Forum – Communities and Volunteers Newsletter
10.4.2020 – WLDC – Volunteer and Community Sector Coronavirus bulletin
15.4.2020 – Quantum Fiber enquiry re fibre broadband in parish
16.4.2020 – LCC notification of cutting of FP131
17.4.2020 – WLDC – Volunteer and Community Coronavirus bulletin
17.4.2020 – WLDC - Advice on closure of play areas (The Chase play area chained and bolted 27.3.2020)
21.4.2020 – Neigbourhood Plan Newsletter – April 2020
22.4.2020 – LALC Weekly News
23.4.2020 – Monthly inspections sheets of The Chase play area
24.4.2020 – Audit details from PKF Littlejohn, External Auditors
24.4.2020 – WLDC – timetable for remote meetings
25.4.2020 – Parish Council Community newsletter – April 2020
25.4.2020 – WLDC Coronavirus Bulletin
25.4.2020 - Lincolnshire Resilience Forum update
27.4.2020 – LALC Guidance for Councils RE Coronavirus Legislation and Audit 2020
30.4.32020 – Government letter to Town and Parish Councils re Covid 19
30.4.2020 – LCC Roadworks update
1.5.2020 – Lincolnshire Resilience Forum update
*4.5.2020 – CC I Fleetwoods brief
7.5.2020 – LALC Weekly News
*7.5.2020 – Information on opening of LCC Recycling Centres
9.5.2020 – Lincolnshire Resilience Forum update
*12.5.2020 – Think Local Campaign
13.5.2020 – Information re LALC online training course for Councillors
15.5.2020 – WLDC Play areas and open spaces update
15.5.2020 – Lincolnshire Resilience Forum update
16.5.2020 – Priory LSST Boarding Admissions Consultation Paper
22.5.2020 – LALC Weekly News