November 13 2025 meeting
DRAFT MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD AT 7.30PM ON THURSDAY 13 NOVEMBER 2025 IN THE SUDBROOKE VILLAGE HALL
Meeting scheduled for 3 November 2025 not held due to being inquorate
PRESENT: Councillors Mrs Sarah Bates (Chair), Ms Sue Pullen, Mike Taylor, Chris Thatcher
County Councillor Trevor Bridgwood, District Councillor Maureen Palmer
Mrs Christine Myers (Clerk)
83 – 25/26 PARISHIONERS ITEMS
A resident had requested that the litter bin sited inside the bus shelter opposite Mach be moved to the outside of the shelter due to it being used for dog waste bags. Members felt that this was a valid reason for its move and asked the Clerk to arrange this.
84 – 25/26 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillors John Taylor and Mrs Jo Dimelow.
Reasons given unanimously accepted.
85 – 25/26 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
86 – 25/26 DRAFT MINUTES OF MEETING HELD ON 6 OCTOBER TO BE APPROVED AND SIGNED AS MINUTES
That the minutes be signed as a true record, unanimously Resolved.
87 – 25/26 COUNTY/DISTRICT COUNCILLORS REPORTS
CC Trevor Bridgwood stated that reorganisation at WLDC had been discussed and its position would be formulated after 28.11.2025.
CC Bridgwood also reported that he had received communication from LCC Highways that due to the Equality Act the gate at The Chase Open Space would not be having a plate fitted, as previously agreed, but the gate would be removed.
The Parish Council instructed the Clerk to convey in writing to CC Bridgwood, for forwarding to County Councillor responsible for Highways, the following:- ‘that Greetwell Parish Council and the Lincolnshire County Council have a duty of care to protect the children using The Chase Play Area and that it is considered a grave mistake to remove this gateway and whoever made the decision must take full responsibility of any injuries arising from it.’
DC Maureen Palmer reported that currently there were only two Police Officers and one PCSO covering West Lindsey. It was also noted that the Home Office would be abolishing the Police and Crime Commissioner in 2028.
88 - 25/26 CORRESPONDENCE AND REPORTS ON MATTERS OUTSTANDING:-
A Correspondence received since last meeting for noting *Sent to residents email list
*12.10.2025 - Notice of road closure Hawthorn Road 27.10.2025 – 7.10.2025
20.10.2025 – Letter re Local Government reorganisation from Leader and Deputy,
Lincoln City Council
25.10.2025 - LALC Training Bulletin
B Christmas Lights Switch on event – To confirm arrangements/Risk Assessment
- There would be no choir as this had now disbanded but Councillor Mrs Sarah Bates would
provide Christmas music
- The Risk Assessment had been circulated – This was agreed;
- Bucket for donations to be available which would be paid into the Greetwell Events Fund
- Noted that WLDC had confirmed that a TENS licence was not required but that
Street Collection licence was (applied for);
- Drinks for children required – Clerk to purchase on bank card;
- Father Christmas would attend
All the above unanimously Resolved.
C Litter Pick – 22.11.2025 (Weather permitting) – confirmation of Risk Assessment –
That this be approved unanimously Resolved.
D Seat – Westfield Avenue – update – This had now been delivered and local builder
Mr Grayham Lidgett had kindly agreed to site it on the roundabout. He had stated that
there would be no charge for the work. Thanks were extended to Mr Lidgett.
That the cost of the seat be taken from the remaining CiLS monies unanimously Resolved.
89 – 25/26 GROUNDS MAINTENANCE
A To consider whether a final cut of the season is required – It was agreed that
the ground was now too wet for grass cutting and that another cut not be made.
B To consider a quotation for trimming the tree on Westfield Avenue roundabout at a
cost of £250.00 – It was drawn to the attention of the Council that the tree was
overhanging the road and was also close to telegraph wires. A quotation had been
received in the sum of £250.00 for trimming it back. That the quotation be
accepted unanimously Resolved.
90 – 25/26 TO CONSIDER THE COUNCIL CHANGING EMAIL COMMUNICATIONS TO.GOV.UK
It was noted that currently this was advice from Lincolnshire Association of Local Councils but may become compulsory.
It was possible that some companies would provide a .gov.uk email address for the Clerk at no cost, followed by an annual cost for member email addresses. It was acknowledged that this was a specialised subject and that it would be preferable if LALC could recommend or give some assistance with the set up of a .gov.uk email address. The Clerk would explore further for support.
91 – 25/26 PLANNING
A Application WL/2025/00402 – Re-Consultation - erection of 5no. dwellings – Land south
of Wragby Road East – To ratify comments made to WLDC:-
‘These appear to be large houses, with three allocated parking spaces each. Originally
it was expected that there would be two parking spaces to each property. However, this
now increases to a total of 15 additional vehicles all requiring access to and from the
A158 making this already congested road even more dangerous.
If permission is granted there is concern that this will be a potential for
further development in North Greetwell. This application is infill development
but it is noted that there will be access left onto what is currently farmland which
could potentially be used for development at a future date.’
That these comments be ratified unanimously Resolved.
Application WL/2025/01026 – Land North of Wragby Road East - erect 5no. dwellings
including garages, creation of new access and footway and other associated works – to formulate comments to be made to WLDC
This application was discussed and that the following comments be made to WLDC unanimously
Resolved:-
‘Greetwell Parish Council considered this application at its meeting on 13.11.2025 and stipulate that the additional length of footway should be continued to the bus stop along Wragby Road East, which is currently on the grass verge.’
92 – 25/26 FINANCE
A To consider donation to British Legion Poppy Appeal for large poppies for displaying in –
parish – That a donation of £50 be made to the British Legion Poppy Appeal
(S137) for ten poppies for displaying on posts within the parish proposed by Councillor
Mrs Sarah Bates, seconded by Councillor Chris Thatcher and Resolved.
It was suggested that the number of poppies be added to next year.
B Accounts paid for ratification/Accounts to be paid/Income/Transfer as below:-
Transfer 24.10.2025 - £500 from Instant Access to Current account
Income
4.4.2025 The Chase Account Interest - £41.14
3.10.2025 The Chase Account Interest - 24.73
3.10.2025 – Instant Access Account interest - 187.32
4.11.2025 – LCC – Grass cutting contribution £977.93
10.11.2025 - VAT Refund - £441.00
Invoices paid
Elan City – Clip for Speed Indicator Device - £39.03 net, £7.81 VAT, £46.84 gross
Purchase of items for Christmas Tree Switch on Event - £44.98
Purchase of items for Christmas Tree Switch on Event - £37.18
LALC – 3 hours Website maintenance - £54.00 net, £10.80 VAT, £64.80 gross
Ian Moore Contracting Ltd – Grass cutting - £176.50 net, £35.30 VAT, £211.80 gross
TDP Limited – Seat for Westfield Avenue roundabout - £345.00 net, £69.00 VAT, £414.00 gross
Mrs C Myers – Clerks Expenses – £53.95
Todds – Stationery - £19.95 net, £3.99 VAT. £23.94 gross
LALC – First Aid Course Clerk - £78.00 net, £15.60 VAT, £93.60 gross
Invoices to pay
Staffing costs – November - £780.77
Royal British Legion Donation S 137 – Pole Poppies - £50.00 (paid by card)
Tesco – Mobile phone – DD £8.51
Invoices received after agenda published
EKM – Inspections Inv 1201 - £100.00 net, £20.00 VAT, £120.00 gross
EKM - Inspections Inv 1204 - £200.00 net, £40.00 VAT, £240.00, gross
EKM – Inspections/Removal of pogo pole – Inv 1241 - £150.00 net, £30.00 VAT. £180.00 gross
T & T Tree Services – tree trimming - £250.00
Tesco phone – DD - £8.51
Paid and Refunded – WLDC – TENS Licence - £21.00
That all invoices either paid or to be paid be ratified proposed by Councillors Mike Taylor, seconded by Councillor Mike Taylor.
Bank Balances at 4.11.2025
Current Account - £1,693.08
Instant Access - £22,936.61
The Chase Account - £3,783.01
D To consider estimated Budget for 2026/27 financial year to submit to WLDC – The Clerk had circulated a draft Budget for the forthcoming financial year. That an estimate Budget of £17,530.00 be notified to WLDC, unanimously Resolved.
E To consider request from Clerk to attend LALC Clerks Networking Day on 20.11.2025 at a cost of £25.00 – That this request be granted, unanimously Resolved.
92 – 25/26 CLERKS VERBAL REPORT
The Clerk reported as follows:-
- Confirmation received that the Change of Signatories for the Bank Mandate had been updated at Co-op Bank
- She had attended a First Aid Course at LALC Offices on 28.10.2025 and her First Aid certificate was now renewed until November 2028.
- Councillor Mike Taylor had undertaken visual inspections at The Chase and all appeared to be in order.
- The leaning LCC fence at The Chase had been reported and this was being investigated.
- Notification received that the post for the Speed Indicator Device would likely take 80 days to be sited.
94 – 25/26 CHAIR’S REPORT
Nothing further to add.
95 – 25/26 DATE OF NEXT MEETING
Monday 1 December 2025, 7.30pm, Bramham Lounge, Sudbrooke Village Hall.