September 2023 Minutes
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 4 SEPTEMBER 2023 IN THE VILLAGE HALL, SUDBROOKE
PRESENT:
Councillors John Taylor (Chairman), Mrs Sarah Bates (Vice Chair), Mrs J Dimelow, Ms Sue Pullen, Vernon Stuffins, Mike Taylor, Chris Thatcher
County Councillor Ian Fleetwood, District Councillor Maureen Palmer,
Clerk Christine Myers, One resident
59 – 23/24 PARISHIONERS ITEMS
A Parishioner had raised a query about the seesaw at The Chase and the condition of the footpath at the bottom of Westfield Avenue. These items would be raised later in the meeting as part of the agenda.
60 – 23/24 TO RECEIVE APOLOGIES AND REASONS GIVEN
None received.
61 – 23/24 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA
None declared.
62 – 23/24 NOTES OF MEETING HELD ON 3 JULY 2023 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as minutes unanimously Resolved.
63 – 23/24 COUNTY/DISTRICT COUNCILLORS REPORTS
County Councillor Ian Fleetwood reported on RTAs in the parish. He also stated that the County Council had been quiet over the summer months.
DC Maureen Palmer offered £200 from her Community Fund towards seats for The Chase.
64 – 23/24 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting - *Sent to Residents email list
3.7.2023 - LALC notice of reconvened AGM to 6.7.2023
3.7.2023 - The Chase Play area inspections 12.5.2023, 31.5.2023, 15.6.2023, 30.6.2023
3.7.2023 - WYPF Pension matters June 2023
6.7.2023 - News from the ICO
19.7.2023 - Fix My Street – Drain near to bus shelter unblocked
28.7.2023 - Notification of WLDC funding event 10.8.2023
31.7.2023 - LALC Training Bulletin
1.8.2023 – Notice of PROW Grass Cutting week commencing 24.7.2023
3.8.2023 - Latest news from the ICO
*11.8.2023 - Call Connect Bus information
*23.8.2023 - Age UK Warm and Wise information
*29.8.2023 - WLDC Parish News
29.8.2023 - Invitation to WYPF Employer Forum 26.9.2023
29.8.2023 - Notification of £2 cap on bus journeys
B Community Speedwatch – No data for the SID’s was available at present.
C New Puffin Crossing - Flooding update – This was being investigated by the County Council Highways Officers.
D Hawthorn Chase residents – letter from Parish Council and update – The Clerk reported that letters had been delivered to homes on The Chase, Stocking Way and St Augustine Way. There had been two residents requesting to join the Residents Email list, one of which had offered to deliver Greetwell News in Stocking Way, and another resident of which was in attendance at this meeting.
E Provision of seats on The Chase open space – District Councillors Trevor Bridgwood and Marueen Palmer had each offered £200 from their Community Funds towards the seats. There was currently £260.32 being held in the PC account from a previous grant for seats. That any additional funding required to be taken from Parish Enhancement unanimously Resolved.
Cherry Willingham Parish Council were ordering seats and an offer had been received from that Council in that delivery costs could be shared if they included Greetwell’s order. Two members had also offered to fit the seats for Greetwell PC.
That this offer be accepted unanimously Resolved.
65 – 23/24 CHRISTMAS TREE EVENT 2023
i To agree a date – That the switch on be 4.30pm, Saturday 2nd December, unanimously Resolved.
ii Purchase of lights for Christmas tree – Councillor Mrs Sarah Bates had sought prices for battery operated lights and these could be purchased for approximately £45.00.
iii Mulled Wine/Mince Pies – That these be purchased with monies from the Events Fund, unanimously Resolved.
66 – 23/24 FOLLOWING REQUEST FROM A RESIDENT TO DISCUSS THE CONDITION OF THE FOOTPATH BETWEEN WESTFIELD AVENUE AND THE FIELD AND WHAT ACTION TO TAKE
It had been reported to the Parish Council that the tarmac on this well used path was considered unsafe from Westfield Avenue to the field.
The matter was discussed and consideration given to signage indicating poor surface.
That the matter be reported to the Footpaths Officer, LCC unanimously Resolved.
67 – 23/24 TO RECEIVE LCC HIGHWAYS REQUEST FOR ASSISTANCE WITH COMPLETING QUESTIONNAIRE OF LOCATION OF DRAINS WITHIN THE PARISH
Members considered this request and felt that it was too technical for a group of volunteers to be responsible for and required a Surveyor or Highways Officer with experience in drainage.
That the Parish Council decline to assist with this request unanimously Resolved.
68 – 23/24 PLANNING
A Application 146951 - 54 Wragby Road East - application to erect single storey detached annex being removal of condition 4 of planning permission 134423 granted 29 July 2016 re: occupancy condition - resubmission of 146376 – to ratify comments sent to WLDC
‘Due to there not being a Parish Council meeting in August this application has not been able to be discussed at a meeting. However, under delegated powers I have circulated it to all members and those able to comment state as follows – reiterating the comment made on the previous application:-
• The annex has not been occupied as stated in the original application
• Due to the proximity to the neighbouring property, there are extreme concerns regarding the driveway arrangements and the turning of vehicles, although these appear to have been addressed it is still of concern
• The floor plan of the annexe appears vague
• Greetwell Parish Council requests that this application is determined by the full Planning Committee.’
B Application 146687 – 38 Stocking Way - Application for garden home office/storage outbuilding – to ratify comments sent to WLDC - ‘Due to there not being a Parish Council meeting in August this application has not been able to be discussed at a meeting. However under delegated powers, I have circulated it to all members and those able to comment on the application have no objections.’
That the comments on both applications be ratified unanimously Resolved.
69 – 23/24 FINANCE
A To ratify accounts paid since last meeting and to approve accounts awaiting payment
EKM Ltd – Play area inspections - £100.00 net, £20.00 VAT, £120.00 total
Lincolnshire County Council – SID post installation - £200.00
Glendale – verge cutting £98.00, Westfield Avenue roundabout - £19.49, The Chase - £40.12 - £157.61 net £31.52 VAT, £189.13 gross
Mrs C Myers – reimbursement for purchase of loam for planter - £65.00 net, £13.00 VAT, £78.00 gross
EKM Ltd – play area inspections (14) - £700.00 net, £140.00 VAT, £840.00 gross
Mrs C Myers – Expenses (July) – £30.02
Glendale – Grass cutting – The Chase – 40.12 net, £8.02 VAT, £48.14 Gross
LALC – Website maintenance – 5 hours - £85.00 net, £17.00 VAT, £102.00 gross
LALC – Summer Conference - £25.00 net, VAT £5.00, £30.00 gross
Parish Magazine Printing – Greetwell News - £69.58
Sudbrooke Parish Council Room hire September - £13.00
Sudbrooke Parish Council Room hire – October - £13.00
Data Shred Ltd – Shredding - £25.00 net, VAT £5.00, £30.00 Gross
Staffing costs August - £567.40
Staffing costs September - £567.40
Mrs C Myers – expenses August - £29.50
Information Commissioners Office – Registration - £35.00 (Directed Debit)
Cllr Ms Sue Pullen – purchase of junior high viz vests - £47.94
Glendale – Grounds maintenance – The Chase £137.40, North Greetwell - £256.98, VAT £78.87 Gross = £473.25
Play Safety – annual play area inspection - £78.20,net, £15.70 VAT, £94.20 gross
That the above accounts either paid or to be paid be ratified unanimously Resolved.
B Income
Vat Refund = £413.43
70 – 23/24 CLERKS REPORT
The Clerk reported as follows:-
• That she had attended the LALC Summer Conference on 19 July – Sudbrooke PC had agreed to share cost. It had been a very interesting and useful day. Richard Davies, Marc Jones (PCC) deputy and the NHS CEO had been in attendance. They had been questioned on difficulty in obtaining GP appointments, repair of roads, and lack of PCSO’s.
• Litter Picking Equipment from LCC had been delivered and is stored at Cllr Mrs Sarah Bates home. Notification had been made to residents that they are available for use.
• Reported to LCC Fix My Street - Gully blocked between 18/20 Westfield Avenue – to be cleaned at next schedule of works by LCC.
• Several residents’ hedges had been cut back following polite letters being sent.
• Thefts of vehicle parts from vehicles parked on drives – request to Police for a presence in the parish made and reply was that they do patrol the area.
• The seesaw at The Chase has now been repaired with two new springs and a foundation bar welded back on.
71 – 23/24 CHAIRMANS COMMENTS
The Chairman had no further comments to make.
72 – 23/24 DATE OF NEXT MEETING
Monday 2 October 2023, 7.30pm Bramham Lounge of Sudbrooke Village Hall.