April 2023 Minutes
GREETWELL PARISH COUNCIL
MINUTES OF THE MEETING OF GREETWELL PARISH COUNCIL HELD ON MONDAY 3 APRIL 2023 IN THE VILLAGE HALL, SUDBROOKE
PRESENT: Councillors John Taylor (Chairman), Mrs Sarah Bates (Vice Chair), Keith Johnson, Vernon Stuffins, Mike Taylor, Chris Thatcher
County Councillor Ian Fleetwood, District Councillors: Chris Darcel, Mrs Anne Welburn
Clerk Mrs Christine Myers
1 – 2023/24 PARISHIONERS ITEMS
There were none.
2 – 2023/24 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillors Ms Sue Pullen – That the reason given be accepted unanimously Resolved.
3 – 2023/24 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA
There were none declared.
4 – 2023/24 NOTES OF THE MEETING HELD ON 6 MARCH 2023 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as minutes proposed by Councillor Vernon Stuffins, seconded by Councillor Keith Johnson.
5 – 2023/24 COUNTY/DISTRICT COUNCILLORS REPORTS
CC Ian Fleetwood reported that the Puffin Crossing works would commence on 24 April 2023.
District Councillor Anne Welburn’s report received and noted. (Activity restricted due to the ensuing elections).
6 -2023/24 POLICE MATTERS
Crime figures received from Inspector of Communities for Greetwell - one theft in February, one vehicle crime in March.
7 – 2023/24 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting:-
* Sent to residents email list
27.2.2023 - Notice of LALC Extra meeting 16.3.2023 by Zoom
2.3.2023 - LCC Highways update
6.3.2023 - LALC Weekly E News
9.3.2023 - News from the ICO
13.3.2023 - Play Equipment Inspection checklists for 28.2.2023
16.3.2023 - Press release - Healthwatch Lincolnshire latest report - Improving Dental Services across Lincolnshire
17.3.2023 - Co-op Bank – Learning about fraud and scams targeting businesses
*17.3.2023 – CallConnect/ ConnectBus Saturday operating hours- 1st April
19.3.2023 - LALC Website Maintenance Service – notification of hours remaining
20.3.2023 - PKF Littlejohn – details of Audit for 22/23
20.3.2023 - LALC Weekly E News
22.3.2023 - Notice of reconvened LALC Extra General Meeting
B Street Furniture on bypass – The none receipt of replies to correspondence had been reported on Fix My Street but there had still been no response.
C Community Speedwatch – The post for the second speed indicator device had been put in place by LRSP. Siting of the speed indicator device to be postponed until works to Puffin Crossing completed.
D Marking of Roundels on A158 – reply to Chairmans letter – No reply received.
E Volunteering by Anglian Water – update re cutting back encroaching grass on footpath between Westfield Approach and roundabout – Councillor Mrs Sarah Bates would be meeting representatives of AW to discuss the works required.
F To arrange a date for planting of the Christmas tree on Westfield Avenue roundabout – Councillors Vernon Stuffins, Keith Johnson and John Taylor would meet during the next week to prepare the site and, following delivery, the tree would be planted.
8 – 2023/24 FINANCE
A The Chase – repair/replacement of fencing – consideration of quotes received – Three companies had been asked to quote with only one responding to view the work required. The price was awaited. It was agreed that the works required carrying out as soon as possible.
B Accounts for payment
LALC – Annual subscription - £267.89
Sudbrooke Village Hall Committee – Room hire - £13.00
Mrs C Myers – Clerks expenses – £23.80
Glendale - washing of gateways - £45.00 net, £9.00 VAT = Gross £54.00
Staff payments/pension - £567.40
M Taylor – Wood for noticeboard repair - £30.00
All to be paid by Bacs
That the above payments be paid unanimously Resolved.
C Income/Transfer
HMRC – VAT Refund - £476.66
Transfer from The Chase Account – Expenditure for 2022/23 financial year of £1790.62 plus £100 admin fee = £1890.62 to Parish Council current account
D Budget against spent to 31.3.2022
This had been circulated to members and confirmed that the Council had spent within budget during the financial year to 31.3.2023.
E End of year statement of accounts:-
The Clerk presented the following figures to the Council-
The chase Account – expenditure for year taken from account - £1890.62 including £100 administration fee = £8,702.38
Parish Council Current Account – Co-op Bank = £12,524.01
This amount includes:-
Events Fund = £925.97
Parish Enhancement from Precept - £2000 plus brought forward - £1475.42 = £3475.42
Funds from DC A Welburn - £341.09 brought forward from 2021/22 plus £168.50 this year = £509.59. Monies spent on trees/stakes/guards = £249.27, surplus £260.32 (possibly for a seat)
Cils monies income £1906.07. £1250.00 spent on speed Indicator Equipment, £128.00 spent on Christmas tree = £1378.00. Surplus £528.07
Total in in Contingency Fund = £7,334.23
F External Audit 2022/23 – To consider and approve by Resolution the Certificate of Exemption from a Limited Assurance Review – That Greetwell Parish Council be exempt from a Limited Assurance Review unanimously Resolved.
9 – 2023/24 PLANNING
A Application 146346 - Hedgerow Removal Notice to remove 708m of hedgerow – Greetwell Hall Farm, Greetwell Road, Greetwell – To ratify Parish Councils comments ‘Due to the time scale Greetwell Parish Council has been unable to meet to discuss this application. However, members have been contacted and those able to respond have no objections.’
B Application 146376 - to erect single storey detached annex being removal of condition 4 of planning permission 134423 granted 29 July 2016 re: occupancy condition – 54 Wragby Road East - Greetwell Parish Council discussed this application as an agenda item at its meeting on 3rd April 2023 and comments are as follows:-
‘The annex has not been occupied as stated in the original application.
Due to the proximity to the neighbouring property, there are extreme concerns regarding the driveway arrangements and the turning of vehicles.
Greetwell Parish Council requests that this application is determined by the full Planning Committee. Resolved unanimously that the following comments be forwarded to WLDC:-
Greetwell Parish Council discussed this application as an agenda item at its meeting on 3rd April 2023 and comments are as follows:-
The annex has not been occupied as stated in the original application.
Due to the proximity to the neighbouring property, there are extreme concerns regarding the driveway arrangements and the turning of vehicles.
Greetwell Parish Council requests that this application is determined by the full Planning Committee.’
10 – 2023/24 CLERKS REPORT
The Clerk suggested that a Greetwell News could be produced but was asked to leave this until after the May Elections.
The Clerk also mentioned that it would be appropriate to try to integrate the new development within the parish. Agreed that this be an agenda item for the next meeting.
11 – 2023/24 CHAIRMANS REPORT
The Chairman expressed concern about the completion of the forms which had to be submitted for election to Parish Council and the requirement to have to visit The Guildhall in person for the checking of the papers.
12 – 2023/24 DATE OF NEXT MEETING
Annual Parish Council Meeting – 15 May 2023, 7.30pm in the Bramham Lounge of the Sudbrooke Village Hall.