July 2020 Minutes


PRESENT:  Councillor John Taylor (Chairman), Mrs Sarah Bates (Vice Chairman), Mike Taylor, Chris Thatcher, Christine Myers, Clerk

13 – 20/21  PARISHIONERS ITEMS – None.


Councillor Keith Johnson – Apology accepted - unanimously Resolved.




County Councillor Ian Fleetwood’s brief received for June (attached).

  • 3.7.2020 – Environment Agency Councillor update via DC Anne Welburn
  • 3.7.2020 – WLDC Presentation on Covid 19 from DC Anne Welburn


That these were a correct record of the meeting unanimously Resolved.  The Chairman would sign them at the earliest opportunity.


a)     Compulsory purchase of land at The Chase/Hawthorn Road by LCC – The Chairman and Vice Chairman had signed the transfer document supplied by the Parish Council’s solicitors.

b)     Correspondence as below circulated to members, *circulated to residents

  • 28.5.2020 – Lincolnshire Resilience Forum update
  • 3.6.2020 – LCC Highways update
  • 5.6.2020 – LALC Weekly News
  • 5.6.2020 – Update and thanks from Lincs and Notts air ambulance
  • 5.6.2020 – Lincolnshire Resilience Form update
  • *8.6.2020 – CC Ian Fleetwood’s brief
  • 12.6.2020 – Lincolnshire Resilience Forum weekly update
  • 12.6.2020 – Update on Lincoln Eastern Bypass from Cllr R Davies
  • 13.6.2020 – Notification of annual play equipment inspection to be carried out in August by Playsafety.
  • 16.6.2020 – Notification from Cherry Willingham PC regarding proposed solar farm on former Fiskerton airfield
  • 16.6.2020 – Notification of WLDC Budget consultation
  • 16.6.2020 – WYPF Funding Strategy Statement
  • 17.6.2020 – ICO Latest News
  • 19.6.2020 – Notice of WLDC Remote meeting 23.6.2020
  • 23.6.2020 – Lincolnshire Fire and Rescue Survey on hoarding
  • 25.6.2020 – Notification of DC Anne Wellburn’s application for purchase of Speedwatch equipment to be shared with Greetwell and Cherry Willingham PC’s
  • 25.6.2020 – Notification from PKF Littlejohn, external Auditor, of exempt status for Greetwell PC
  • 25.6.2020 – WLDC Register of Interest Forms and Transparency Guidance
  • 29.6.2020 – Update on Lincoln Eastern bypass from Councillor R Davies

b)     Bus shelters

  1. Opposite Mach Restaurant – LCC had stated that upgrading of this shelter would take place within the next few weeks.
  2. Bus shelter outside Glendale, Wragby Road – Emergency repairs were required to this parish owned bus shelter due to rotting timber and to make it safe for users.

           A quotation in the sum of £440.00 from Truswells joinery was received.  That the quotation be accepted - unanimously Resolved.

c)     Community speedwatch update – Councillor Mrs Sarah Bates reported that there were now 8 members in the Speedwatch Team for Greetwell.  Having had some practice with the Cherry Willingham Team it appears that some 10% of motorists in that area are speeding.

        District Councillor Anne Welburn had funded an additional set of speedwatch equipment to be shared with Cherry Willingham Parish Council who had made the grant application on behalf of both Parish Councils.


  1. To ratify Chairman and Clerk’s decision for the removal of broken planters on Westfield Drive – correct action taken - unanimously Resolved.
  1. To consider replacement planters – The resident who had cared for the previous planters had offered to continue if new ones were purchased.

            DC Anne Welburn had offered funds to assist with purchase/compost/plants. That Councillor Mrs Sarah Bates look for suitable tubs, liaising with Councillors - unanimously Resolved.

21 – 20/21  FINANCE

  1. To consider quotation for removal of notice boards at The Chase and Stocking Way - Further to minute 95-19/20(b) a quotation for removal had been received from Glendale Countryside in the sum of £80.00 (net).  That this quotation be accepted - unanimously Resolved.
  1. Accounts paid/for payment
  • Glendale Countryside – Grounds maintenance - £140.00 net, £28.00 VAT, £168.00 gross
  • Mrs C Myers – expenses – Postage, Mileage, stationery, phone 1/3 share  = £63.01
  • Mrs C Myers, Clerks June salary and pension payments
  • Glendale Countryside – Removal of old planters, Westfield Drive, £70.00 net, £14.00 VAT, £84.00 gross
  • Glendale Countryside – Grounds maintenance/The Chase grass cutting - £74.00net, £14.80 VAT, £88.80 gross
  • Allen Signs – disclaimer for The Chase - £45.49 net, £9.10 VAT, £54.59 gross


  • VAT Claim/Refund - £123.53

    That the above accounts be paid, if not already done so - unanimously Resolved.

c)     Review of Risk Assessment - That the Risk Assessment be adopted without amendment - unanimously Resolved.

22 – 20/21  CLERKS REPORT

The Clerk reported the following:-

  • A resident of Westfield Avenue, had praised the PC on the condition of the roundabout on Westfield Avenue and offered to keep the tree in shape.
  • That The Chase play area appeared to be in good condition, weeds sprayed and grass tidy. The Heras fencing being back on the boundary. The play area had now been unlocked, cleaned by the Play Equipment Inspector and a temporary sign fixed to the railings. Permanent signage had been ordered at an approximate cost of £50 as this will be required to be in situ or some time.
  • Notification has been received that the Annual Play Equipment inspection will be carried out during August.
  • Information received from Came & Co is that visual inspections should be made weekly. The Chair and Clerk stated that they would make periodic recorded visual checks along with the fortnightly Play equipment inspections.
  • The new parish website could now start to be worked on.  A resident in Sudbrooke had offered to assist with the web building.  This was welcomed by members.
  • That a Greetwell News could be put together to update residents.  This was agreed by members.


The Chair thanked the Clerk and members for the success of the remote meetings.

The Vice Chairman suggested that a Litter Pick may be able to be held in the Autumn.

24 – 20/21  DATE OF NEXT MEETING - 7 September 2020.  Time and venue to be confirmed.

Cllr. Ian Fleetwood's – June's brief:

The latest on, what’s happening in the public sector in Lincolnshire.

We have just seen the first week that significant parts of the lockdown rules have started to ease. We've seen more people returning to work, socially distanced gatherings allowed with small groups, and some schools starting to welcome back children in some age groups. I hope you and your families are all staying well and are able to start meeting loved ones safely and get back to some sort of normality.

Here are the latest updates about council services and useful information:


Greater Lincolnshire devolution:

Lincolnshire County Council Leader Councillor Martin Hill has written to the Secretary of State for Local Government Robert Jenrick on behalf of the County Council, North East Lincolnshire and North Lincolnshire Councils concerning the issue of devolution. In Martin's letter, he said: “As we progress through to the recovery phase of this crisis there is going to be a need to grow the economy at a faster pace and to higher levels than before. “We recognise that to accomplish this we must be ready with plans to take advantage of opportunities for growth and transformation.” The letter is the first step required by government, in order for them to initiate discussions about potential devolution and we await their response. Until we receive a response there is no formal action to be taken.


Household Waste:

We've now had over 23,800 bookings for slots at Household Waste Recycling Centres, and have received some really positive feedback about how the new system works. From Friday 5th June you will be able to book up to seven days in advance and we've allocated certain days to certain waste types, which are now the same across the county. To find out more please visit www.lincolnshire.gov.uk/clickandtip


Schools Returning:

The majority of Schools across Lincolnshire are now beginning to re-open their doors to more pupils, as requested by the Government. The decision to re-open or not rests with the Schools. Those re-opening have introduced measures to limit the potential spread of coronavirus, such as smaller class sizes or staggered break times, helping to keep pupils and staff safe as they return to the classroom.  Where possible we are asking parents/carers to transport children to school, but if they need transport, they can fill in the online form at www.lincolnshire.gov.uk/schooltransport


Home Learning:

Where children are still at home, there are a range of resources available to families allowing children to continue some of their learning. Find out more at www.lincolnshire.gov.uk/coronavirus


Care Homes, residents and loved ones:

One of the most difficult things in care settings during lockdown has been maintaining contact between Care Home residents and their loved ones.  I'm delighted that we have been able to provide 30 Facebook Portals to care homes and another 5 to supported living venues this week. The portals have been donated by NHSX as part of a national scheme, and I'm sure this will be a huge support in helping residents reach their families.


Supporting vulnerable people across Lincolnshire:

One of our most notable achievements during the lockdown continues to be the way we've worked alongside partners and volunteers to support the most vulnerable people in our communities. While there are signs that the pandemic is easing, there's still a significant number of people across our county who are relying on this additional help during the lockdown. The collaborative efforts of the district-led Wellbeing Service and the Lincolnshire County Council Customer Service Centre are continuing to support those most impacted by the pandemic including the clinically most vulnerable group who are 'shielding'. The Covid-19 Helpline 01522 782189 remains operational seven days a week for those seeking support, information and advice, with over 4,000 calls answered since it went live in late March.


Lincoln Castle:

In addition to opening the grounds of Lincoln Castle to restricted numbers of people at a time, the wall walk and café (for takeaway only) will reopen on Monday 8 June. The re-opening has been very well received with visitors maintaining social distancing and respecting the limits on entrance numbers.


Gearing up to celebrate National Bike Month in June:

I would like to encourage you to do what you can to be fit and healthy. It's an excellent way to travel as well as keep in shape and enjoy your surroundings. You will have seen recent Government announcements about the importance of cycling as a means of transport. We're lucky to be located in a county that is so bike-friendly and while the roads are relatively traffic-free, this is the ideal time for inexperienced cyclists to give it a go! Bike Month is about getting people to go out on their bikes, anywhere, any time and log the trip on the www.lovetoride.net/lincolnshire website. It would be fantastic to see as many of you as possible getting on two wheels. It's such a brilliant way to de-stress as well as take exercise. Why not set yourself a target such as riding a certain number of miles during the month? Prizes can be won for setting goals and logging rides, and for people that encourage a non-cyclist to get on their bike and log a ride, they will be entered into the prize draw to give £500 to the winner's chosen Bikes for Key Workers or Community Coronavirus Support initiative. So get on your bike – check out the www.lovetoride.net/lincolnshire website and set yourself up to log your rides!


Want to do Outdoor Activities - New getting outside safely website launches:

The Ordnance Survey has joined forces with Natural England to create The Getting Outside during Covid-19 website to bring together current advice from Government, Councils and other outdoor organisations, to help you decide where to go and what to do in the open air. The site enables people to search by activity and location for suggestions and ideas about how they can enjoy the outside safely. So search Lincolnshire and see what you can find! https://getoutside.ordnancesurvey.co.uk/covid/


NHS Test and Trace service launches

You may have heard that the Government is introducing the NHS Test and Trace service from today across England. The NHS Test and Trace service forms a central part of the Government’s coronavirus recovery strategy. Anyone with symptoms will be tested and their close contacts will be traced. The new guidance means those who have been in close contact with someone who tests positive must isolate for 14 days, even if they have no symptoms, to avoid unknowingly spreading the virus. This will reduce the risk of a rise in infections among the general population. This will supplement the measures that we have already taken to ensure the health and safety of our workforce including agency workers and contractors. In line with existing advice, please inform your manager as soon as possible if you are confirmed or suspected to have Covid-19 so that all of the necessary steps can be taken by us as an employer to support you.


What does Test and Trace mean?

Anyone who tests positive for coronavirus will be contacted by NHS Test and Trace and will need to share information about their recent interactions. This could include household members, people with whom they have been in direct contact, or within two metres of for more than 15 minutes. They will be given instructions on how to share details of people they’ve been in close, recent contact with and places they have visited and will be asked to provide this information online via a secure website or over the phone with an NHS contact tracer. Anyone identified to have been in close contact with someone who has tested positive for coronavirus will be alerted by the NHS Test and Trace service via text or email. They will then be given details about logging on to the NHS Test and Trace website. People identified as having been in close contact with someone who has had a positive test must stay at home for 14 days, even if they do not have symptoms, to stop unknowingly spreading the virus. If those in isolation develop symptoms, they can book a test at www.nhs.uk/conditions/coronavirus-covid-19/testing-for-coronavirus/ or by calling 119. If they test positive, they must continue to stay at home for seven days or until their symptoms have passed. If they test negative, they must complete the 14-day isolation period. Members of their household will not have to stay at home unless the person identified becomes symptomatic, at which point they must also self-isolate for 14 days to avoid unknowingly spreading the virus.


Coronavirus testing

Anyone who is showing coronavirus symptoms is eligible to book a swab test to find out if they have the virus. For more details please go to https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested. Essential workers should continue to apply for a test at www.gov.uk/apply-coronavirus-test-essential-workers.


Keep up-to-date

These briefs will be issued daily at lunchtime. Please make sure that you read these to keep informed on developments. Look out for Lincolnshire County Council’s regular Facebook videos and also continual updates on our website, Twitter, Facebook and Instagram, many of which I share on Facebook pages to keep people up to date with news.  As always, you can find updates on all services at www.lincolnshire.gov.uk/coronavirus and all the latest national guidance at www.gov.uk/coronavirus  There is also a lot of information coming from West Lindsey District Council, the National Health Service and the Police, and I endeavour to share much of this through Facebook too!


Thank you


Cllr. Ian Fleetwood

Bardney and Cherry Willingham division.

Tel: 07921 161113 or Email: cllri.fleetwood@lincolnshire.gov.uk