May 2026 Draft Minutes
DRAFT MINUTES OF THE ANNUAL MEETING OF GREETWELL PARISH COUNCIL HELD AT 7.30PM ON MONDAY 11 MAY 2026 IN THE SUDBROOKE VILLAGE HALL
PRESENT: John Taylor (Chairman), Mrs Sarah Bates (Vice Chair), Ms Sue Pullen,
Mike Taylor, Chris Thatcher.
Mrs Christine Myers (Clerk), 1 resident
The resident attending was welcomed to the meeting and introductions were made.
13 – 26/27 TO ELECT A CHAIRMAN FOR THE ENSUING YEAR 2026/27 AND SIGNATURE OF DECLARATION OF ACCEPTANCE OF OFFICE
That Councillor John Taylor be appointed Chairman for the 2026/27 year proposed by Councillor Mrs Sarah Bates, seconded by Councillor Mike Taylor and unanimously Resolved.
Councillor Taylor signed the Declaration of Acceptance of Office.
14 – 26/27 ELECTION OF VICE CHAIR FOR THE ENSUING YEAR 2026/27 AND SIGNATURE OF DECLARATION OF ACCEPTANCE OF OFFICE
That Councillor Mrs Sarah Bates be elected Vice Chair for the 2026/27 year proposed by Councillor John Taylor, seconded by Councillor Sue Pullen and unanimously Resolved.
Councillor Mrs Sarah Bates duly signed the Declaration of Acceptance of Office.
15 – 26/27 PARISHIONERS ITEMS
A resident had suggested that some benches or seats be sited on the A158 verge between the cottages and Ramper Farm. Agreed that this be an agenda item for the June Parish Council meeting.
The bus timetables for North Greetwell had been published in the Spring Greetwell News but it was noted that on the 56 timetable the stopping times for Greetwell were not mentioned on the timetable. The Clerk had taken this up with LCC, this to be an agenda item for the June meeting.
16 – 26/27 CO-OPTION OF COUNCILLOR(S)
No applications received. The positions continued to be advertised in the noticeboards, website and Greetwell News.
17 – 26/27 TO RECEIVE APOLOGIES AND REASONS GIVEN
County Councillor Trevor Bridgwood – reason accepted.
18 – 26/27 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA
None declared.
19 – 26/27 DRAFT MINUTES OF MEETING HELD ON 13 MAY 2026 TO BE APPROVED AND SIGNED AS MINUTES
That the minutes be signed as a true record proposed by Councillor Mrs Sarah Bates, seconded by Councillor Chris Thatcher and Resolved.
20 – 26/27 CORRESPONDENCE AND REPORTS
A Correspondence received since last meeting:-
15.4.2026 – PKF Littlejohn - Confirmation of receipt of Certificate of Exemption from
External Audit 2025/26
21.4.2026 – Lincolnshire Pension Fund – Employer representative vacancy
28.4.2026 – Lincs Police – notification of areas of responsibility
28.4.2026 - LCC Town and Parish newsletter
23.4.2026 – Play area inspectors report that See Saw had been removed from
The Chase due to the part not expected until June
B Bus Shelter refurbishment – Quotation received and update on grant application –
Further to minute 7 of the meeting held on 13 April 2026, a quote had been received in the sum of £550.00 for the removal of signs and painting inside and out of the bus shelter opposite the filling station.
The grant had been applied for from LCC and offered with conditions. That the grant be accepted and the conditions accepted proposed by Councillor John Taylor, seconded by Councillor Mrs Sarah Bates and Resolved.
C To consider quotation for painting of seat, Westfield Drive – Quotation received in the sum of £55.00. That this be accepted proposed by Councillor John Taylor, seconded by Councillor Mrs Sarah Bates and Resolved.
TO CONFIRM THE ACCEPTANCE OF THE PARISH GRASS CUTTING AGREEMENT
This had been copied to all Councillors. That this be accepted proposed by Councillor Mrs Sarah Bates, seconded by Councillor John Taylor and Resolved.
21 – 26/27 FINANCE
A Bank Reconciliation to 31.3.2026 – This was verified by the Chairman and signed with accompanying bank statements.
B To receive Internal Auditors Report for 2025/6 – The Internal Auditor had confirmed that the Accounts had been maintained in good order and that she had completed the Internal Auditors Report on the Annual Return.
C To complete the Annual Governance Statement 2025/26 – This had been copied to all Councillors in advance of the meeting.
That the Parish Council had adhered to items A - O on the Statement and that ‘Yes’ could be applied to all boxes, proposed by Councillor Mrs Sarah Bates, seconded by Councillor John Taylor and unanimously Resolved.
D To consider and approve by Resolution the Accounting Statements for 2025/26 - All members had received a copy of the Accounting Statements in advance of the meeting.
That the Accounting Statements be approved proposed by Councillor Mrs Sarah Bates, seconded by Councillor Chris Thatcher and unanimously Resolved.
E To confirm that that the Council continue to use Bacs for payments whenever possible – That this continue and bank signatories remain unaltered – Councillors John Taylor, Mrs Sarah Bates, Ms Sue Pullen and Mike Taylor, proposed by Councillor John Taylor, seconded by Councillor Mrs Sarah Bates and unanimously Resolved.
F To confirm the continuation of Direct Debits for payments whenever possible – Tesco (Mobile Phone), ICO, Microsoft subscription. That these continue proposed by Councillor Mrs Sarah Bates, seconded by Councillor Ms Pullen and unanimously Resolved.
G Accounts for approval/payment
Income
Reshape Landscaping – Advertising in Greetwell News - £6.00
The Veterinary Hospital – Advertising in Greetwell News - £6.00
Accounts paid
Ian Moore Contracting – Grounds maintenance - £180.03 net, £36.01 VAT, £216.04 gross
Parish Magazine Printing – Greetwell News - £102.98
Accounts to pay
Zurich Insurance – Annual premium - £437.00
Staffing Costs - £736.70
Parish Magazine Printing – Greetwell News - £102.98
Mrs C Myers – Expenses – Use of home as office £13.00, mileage £25.20 = £38.20
Mrs B Solly – Internal Audit fee - £40.00
That the above accounts, paid or to be paid, be ratified proposed by Councillor Mrs Sarah Bates, seconded by Councillor Ms Sue Pullen and unanimously Resolved.
Transfer
11.5.2026 - Instant Access Account to Current Account - £1,000.00
Funds in Bank at 10.5.2026
Current Account – £804.28
The Chase Account – £1961.24
Instant Access - 36,401.97
22 – 26/27 TO AGREE COUNCILLORS RESPONSIBILITIES FOR THE ENSUING YEAR
A Defibrillator checks – Councillors Ms Sue Pullen
B Weekly play area checks at The Chase – Councillor Mike Taylor
C Community Speedwatch/removing of data – Councillor Mrs Sarah Bates
D Planters – Councillor Mrs Sarah Bates
E HR/Staffing – Councillors Ms Sue Pullen, Mike Taylor, Mrs Sarah Bates
23 – 26/27 VILLAGE FURNITURE INSPECTION – TO AGREE RESPONSIBILITY FOR CHECKING ITEMS
Councillors and Clerk agreed to check items and report back to next meeting.
24 – 26/27 TO REVIEW STANDING ORDERS AND FINANCIAL REGULATIONS
That these be reviewed without change proposed by Councillor Mrs Sarah Bates, seconded by Councillor Mike Taylor and unanimously Resolved..
25 – 26/27 CLERKS VERBAL REPORT
The Clerk reported as follows:-
That the See saw had been removed completely by the Operational Play Equipment Inspector due to part not being available until next month. This would be reinstated when repaired.
That the mobile phone contract had expired and Tesco had offered a three year contract - new phone, unlimited texts and minutes, 500mgb data for £7.50 per month for the first year with a £7.98 second year and £8.48 for the final year. She had accepted this on behalf of the Council.
Greetwell News had been printed and distributed in North Greetwell and emailed to the residents email list.
The Parish Council Current Account Debit Card limit had been increased to £250.00.
26 – 26/27 CHAIRMANS COMMENTS
The Chair thanked Councillors for their work and efforts during the past year and looked forward to another twelve months in office.
27 - 26/27 DATE OF NEXT MEETINGnday 1 June 2026, 7.30pm, Bramham Lounge, Sudbrooke Village Hall.